COUNTY FISCAL OFFICER 1 (LOCAL GOVERNMENT) - LUZERNE/WYOMING COUNTY D&A

County Fiscal Officer 1 (Local Government) - Luzerne / Wyoming County D&A

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County Fiscal Officer 1 (Local Government) - Luzerne / Wyoming County D&A

Salary

$45,000.00 Annually

Location

Luzerne County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2024-91653-L0315

Department

Local Government

Division

DA Luzerne-Wyoming Co Drg Alch

Opening Date

09 / 24 / 2024

Closing Date

10 / 7 / 2024 11 : 59 PM Eastern

Job Code

L0315

Position Number

80012815

Union

Non-Union

Bargaining Unit

Pay Group

Bureau / Division Code

88746040

Bureau / Division

Luzerne-Wyoming County Drug and Alcohol

Worksite Address

111 North Pennsylvania Avenue

City

Wilkes-Barre, Pennsylvania

Zip Code

18702

Contact Name

Charyl Nagy

Contact Phone

272.808.2832

Contact Email

[email protected]

• Description
• Benefits
• Questions

THE POSITION

NOTE : THIS IS A REPOSTING OF (CS-2024-91653-L0315). IF YOU APPLIED UNDER THE PREVIOUS POSTING WHICH WAS OPEN FROM AUGUST 16, 2024 TO AUGUST 29, 2024, YOU CANNOT SUBMIT A NEW APPLICATION.

Do you have exceptional communication skills and experience administering fiscal operations? If so, the Luzerne and Wyoming Counties Drug & Alcohol Department may be the place for you! We are looking for a dedicated County Fiscal Officer 1 to complete our team.

This position gives you the opportunity to become a major asset to a team that plans, designs, and implements a comprehensive array of services covering the full continuum of care to the residents of Luzerne and Wyoming Counties .

If you like finding creative solutions to complex problems and enjoy working in a team atmosphere, we want you on our team!

DESCRIPTION OF WORK

As a County Fiscal Officer 1, you will be tasked supervising the overall activities of the fiscal department to ensure that invoices are paid in a timely manner.

This includes ensuring expenses are coded to the proper general ledger accounts and cash receipts are recorded properly.

You will have the opportunity to assist the Fiscal Officer 2 and County Drug & Alcohol Administrator with preparing the fiscal year budget to the Pennsylvania Department of Drug & Alcohol Programs (DDAP).

Work also includes maintaining the accrual balances of each employee in the time tracking system, providing quarterly reports to the employees, as well as reviewing the accrual balances in the Kronos / New World systems to identify and resolve accrual discrepancies.

Bring your talent and ambition to our department and make your career aspirations as reality!

Work Schedule and Additional Information :

• Full-time employment
• Work hours are 8 : 30 AM to 4 : 30 PM, Monday - Friday, with a 30-minute lunch.
• Telework : You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Wilkes-Barre.

• Salary : In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam / junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements :

• Two years as a Fiscal Technician and six college credits in accounting;or
• Five years of bookkeeping experience and six college credits in accounting;or
• Three years of accounting and / or budgetary experience and a business related associate's degree that includes six college credits in accounting;or
• One year of accounting and / or budgetary experience and a business-related bachelor's degree that includes six college credits in accounting;or
• An equivalent combination of experience and training that includes or is supplemented by six college credits in accounting.

Other Requirements :

You must meet the PA residency requirement (https : / / www.employment.pa.gov / Additional%20Info / Pages / default.aspx) .

For more information on ways to meet PA residency requirements, follow the link (https : / / www.employment.pa.gov / Additional%20Info / Pages / default.

aspx) and click on Residency.

Hiring preference for this vacancy may be given to candidates who live within Luzerne or Wyoming County. If no eligible candidates who live within Luzerne or Wyoming County apply for this position, candidates who reside in Carbon, Columbia, Lackawanna, Monroe, Schuylkill, or Sullivan counties will be considered.

If no eligible candidates who live within these counties apply for this position, candidates who reside in other counties may be considered.

You must be able to perform essential job functions.

Legal Requirements :

You must pass a background investigation.

How to Apply :

Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience / education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements.

Unofficial transcripts are acceptable.

• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans :

Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

To learn more about employment preferences for veterans, go to www.employment.pa.gov / Additional%20Info / Pages / default.

aspx and click the Veterans' Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS) :

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or :
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply / testoncefor this posting.
• Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

Have you been employed by a Pennsylvania local government agency in a civil service covered position as a Fiscal Technician for two or more years full-time?

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below.

The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision.

If you claimed you do not have experience, type N / A in the text box below.

Have you completed six or more college credits in accounting? If you are claiming credits / degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision.

Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the Attachments tab on the left.

You will not be able to add transcript(s) to the application after it has been submitted. If you answer Yes to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation.

For more information on foreign education credentials, please visithttps : / / www.employment.pa.gov / Additional%20Info / Pages / default.

aspx#q3and click on Other Information.

Are you currently licensed as a Certified Public Accountant (CPA)?

If you answered Yes to the question above, please provide your CPA license number in the text box below. If not applicable, type N / A.

How many years of full-time professional accounting and / or budgetary experience do you possess?

• 1 year or more
• Less than 1 year
• None

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below.

The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision.

If you claimed you do not have experience, type N / A in the text box below.

Do you possess five or more years of full-time bookkeeping experience?

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below.

The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision.

If you claimed you do not have experience, type N / A in the text box below.

How much graduate coursework have you completed in accounting, finance or a closely related field? If you are claiming credits / degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision.

Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the Attachments tab on the left.

You will not be able to add transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation.

For more information on foreign education credentials, please visithttps : / / www.employment.pa.gov / Additional%20Info / Pages / default.

aspx#q3and click on Other Information.

• 30 credits or more
• Less than 30 credits
• None

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position.

Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification.

Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty.

If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each work behavior carefully. Determine and select which Level of Performance most closely represents your highest level of experience / training.

List the employer(s) / training source(s) from your Work or Education sections of the application where you gained this experience / training.

The Level of Performance you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.

In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the Yes button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page. (https : / / www.

employment.pa.gov / Additional%20Info / Pages / default.aspx#q3)

WORK BEHAVIOR 1 - ACCOUNTING TRANSACTIONS

Applies relevant accounting principles and practices for a variety of transactions, such as revenues, expenditures, transfers, accounts payable, accounts receivable, fixed assets, loans, and inventory in accordance with applicable accounting and reporting standards.

Uses accounting records and other supporting documentation to post accounting entries to general ledger accounts. Prepares and posts adjustment transactions to correct or close accounts.

Monitors, reconciles, and corrects funds, as well as processes transactions.

Levels of Performance

Select the Level of Performance that best describes your claim.

A. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds.

I was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.

B. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds;

however, someone else was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.

• C. I have successfully completed college-level coursework related to accounting or forensic accounting.
• D. I have NO experience or coursework related to this work behavior.

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior.

Please be sure your response addresses the items listed below which relate to your claim. If you claimed you have no work experience related to this work behavior, type N / A in the text box below.

• The name of the employer(s) where you gained this experience.
• The actual duties you performed related to performing accounting transactions.
• Details regarding your experience evaluating and validating the posting of accounting entries to general ledger accounts.
• Your level of responsibility.

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below.

If you indicated you have no education / training related to this work behavior, type N / A in the text box below.

• College / University
• Course Title
• Credits / Clock Hours

WORK BEHAVIOR 2 - FUNDS ALLOCATION

Maintains adequate internal controls to ensure accurate records exist to support fund and inventory balances. Researches errors to determine the reason for occurrence and develops methods to prevent errors from occurring in the future.

Maintains and analyzes records of revenue, costs, inventory, and adjustments to ensure recording and allocation is accurate among funds and / or cost centers.

Develops or recommends the establishment of necessary controls and implements revisions in accounting methods and procedures needed to maintain controls.

Levels of Performance

Select the Level of Performance that best describes your claim.

A. I have experience maintaining internal controls to ensure accurate records exist to support fund and inventory balances.

I was responsible for recommending and implementing the establishment of necessary controls.

B. I have experience maintaining internal controls to ensure accurate records exist to support fund and inventory balances.

I recommended the establishment of necessary controls; however, someone else was responsible for implementing my recommendations.

• C. I have successfully completed college-level coursework related to economics or finance.
• D. I have NO experience or coursework related to this work behavior.

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior.

Please be sure your response addresses the items listed below which relate to your claim. If you claimed you have no work experience related to this work behavior, type N / A in the text box below.

• The name of the employer(s) where you gained this experience.
• The actual duties you performed related to allocating funds.
• Details regarding your experience implementing the establishment of necessary controls.
• Your level of responsibility.

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below.

If you indicated you have no education / training related to this work behavior, type N / A in the text box below.

• College / University
• Course Title
• Credits / Clock Hours

WORK BEHAVIOR 3 - BUDGETING

Develops, reviews, and amends budgets for regulatory compliance. Monitors program budgets, receipts, and expenditures. Reports errors detected and recommends potential resolution.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience developing program budgets. I was responsible for monitoring program budgets for errors and making recommendations for potential resolution.
• B. I have experience developing program budgets. I monitored program budgets and reported errors; however, someone else was responsible for making recommendations for potential resolution.
• C. I have successfully college-level coursework related to budgeting, business statistics, or business management.
• D. I have NO experience or coursework related to this work behavior.

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior.

Please be sure your response addresses the items listed below which relate to your claim. If you claimed you have no work experience related to this work behavior, type N / A in the text box below.

• The name of the employer(s) where you gained this experience.
• The actual duties you performed related to developing program budgets.
• Details regarding your experience making recommendations for potential resolution of errors in program budgets.
• Your level of responsibility.

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below.

If you indicated you have no education / training related to this work behavior, type N / A in the text box below.

• College / University
• Course Title
• Credits / Clock Hours

WORK BEHAVIOR 4 - AUDITING FINANCIAL RECORDS

Audits accounting records to support unit, product, and industry costs and the factors used to determine those costs. Audits expenditure and budgetary control accounts.

Reports errors detected in financial records and recommends potential resolution.

Levels of Performance

Select the Level of Performance that best describes your claim.

A. I have experience auditing expenditure or budgetary control accounts, or accounting records, to ensure accurate records exist.

I was responsible for both reporting errors detected in the accounts or records, as well as recommending potential resolution.

B. I have experience auditing expenditure or budgetary control accounts, or accounting records, to ensure accurate records exist.

I was responsible for reporting errors detected in the accounts or records; however, someone else was responsible for recommending potential resolution.

• C. I have successfully completed college-level coursework related to auditing or data analysis.
• D. I have NO experience or coursework related to this work behavior.

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior.

Please be sure your response addresses the items listed below which relate to your claim. If you claimed you have no work experience related to this work behavior, type N / A in the text box below.

• The name of the employer(s) where you gained this experience.
• The actual duties you performed related to auditing financial records.
• Details regarding your recommendations for potential resolution of errors in financial records.
• Your level of responsibility.

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below.

If you indicated you have no education / training related to this work behavior, type N / A in the text box below.

• College / University
• Course Title
• Credits / Clock Hours

WORK BEHAVIOR 5 - WRITTEN COMMUNICATION

Designs, produces, and modifies worksheets to be used for auditing and accounting. Prepares written and financial reports that include data such as status of funds, appropriations, budgets, and expenditures.

Prepares correspondence to communicate issues with various customers and business partners.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience preparing written or financial documents. I was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures.
• B. I have experience preparing written or financial documents. Someone else was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures.
• C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
• D. I have NO experience or coursework related to this work behavior.

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior.

Please be sure your response addresses the items listed below which relate to your claim. If you claimed you have no work experience related to this work behavior, type N / A in the text box below.

• The name of the employer(s) where you gained this experience.
• The actual duties you performed related to preparing written documents.
• The type(s) of documents you were responsible for preparing.
• Your level of responsibility.

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below.

If you indicated you have no education / training related to this work behavior, type N / A in the text box below.

• College / University
• Course Title
• Credits / Clock Hours

Required Question

Agency

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http : / / www.employment.pa.gov