Associate Contract Manager-CHECW

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE ASSOCIATE CONTRACT SPECIALIST CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

AGENCY DESCRIPTION

Established in , the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country.

Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in , to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services.

We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV / AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are :

1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a response-ready organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems

2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods

3) Address the second pandemic of mental illness including : reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness

4) Reduce black maternal mortality and make New York a model city for women’s health

5) Mobilize against and combat the health impacts of climate change

Our 7,-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond.

In , the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health.

• CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology;
• influence and leverage the health system to promote whole-person care; intensify the agency's approach to tackling big salt, sugar, and tobacco;

and finding innovative ways to improve the built environment and address other social determinants of health. CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Brooklyn Neighborhood Health, the Bureau of Harlem Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Health Systems and the Bureau of Finance, Administration & Services.

The Bureau of Finance, Administration & Services seeks to hire an Associate Contract Specialist. The Associate Contract Specialist will support our contract development programs as well as a broad range of other contract specialist related work.

Duties will include but not be limited to :

• Responsible for all assigned CHECW contracts, overseeing all aspects of contract management and development of seven Bureaus within our division, with a wide latitude for the exercise of independent judgement and decision making.
• Performing complex professional work which includes editing, fact-checking, proofreading, reviewing proposals, scopes, and budgets, researching procurement methods, contracting actions and grant-related funding contracts.
• Confer with, advise on, and coordinate operational, technical and professional staff (internal and external) in the agency procurement process.
• Review documentation, including proposals, and reports to ensure compliance with contract protocols relevant to Federal, State and City guidelines.

Make recommendations to supervisor concerning provision of additional funding or defunding of existing programs or procurement documents and contracts.

Participate in contract negotiations.

• Analyze and evaluate vendors past performance and financial status as well as other factors which might affect the delivery of contract services and provide performance reports and make recommendations to leadership.
• Serve as a centralized division level Liaison- liaising with bureaus to establish and maintain controls to ensure the units work is processed in a consistent and timely manner;

liaise with the Agency Chief Contracting Officer (ACCO) along with other internal and external entities for assigned contracts including City Council Discretionary awards and MWBE Procurement Methods, Request for Proposal and Negotiated Acquisition.

• Conduct analysis of contract data and prepare for procurement methods based on the contract's data and summary / project reports.
• Prepare and submit scope and budget to initiate contract actions and other related documents.
• Review contracts including subcontractors and consultants for completeness and accuracy.
• Maintain each bureau's contracting tracking log; reconcile periodically with ACCO and program area.
• Correspond with vendors and programs for pre / post award completeness, which includes sharing or modifying policy and procedures.

ADDITIONAL INFORMATION IMPORTANT NOTES TO ALL CANDIDATES

Please note : If you are called for an interview, you will be required to bring to your interview copies of original documentation, such as :

• A document that establishes identity for employment eligibility, such as : A Valid U.S. Passport, Permanent Resident Card / Green Card, or Driver’s license.
• Proof of Education according to the education requirements of the civil service title.
• Current Resume
• Proof of Address / NYC Residency dated within the last 60 days, such as : Recent Utility Bill (i.e., telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s Minimum Qualification Requirements section.

Examples of additional documentation may be, but not limited to college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate, you will be contacted to schedule an on-boarding appointment. By the time of this appointment, you will be asked to produce the originals of the above documents along with your original Social Security card.

FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL

TO APPLY

Apply online with a cover letter to In the Job ID search bar, enter job ID number.

We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.

The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.

All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest;

or any other basis prohibited by law.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of full-time satisfactory professional, technical or administrative experience in one or more of the following fields : program evaluation, contract negotiations / management, fiscal / financial management, or project management; or

2. A four year high school diploma, or its educational equivalent, and six years of full-time, satisfactory professional, technical or administrative work experience in one or more of the fields cited above; or

3. Education and / or experience equivalent to "1" or "2" above. College credits obtained from an accredited college may be substituted for experience on the basis of 30 college semester credits for one year of experience as described in "1" above.

However, all candidate must have at least a four-year high school diploma or its educational equivalent and at least two years of full-time experience as described in "1" above.

Preferred Skills

• Bachelor's Degree from an accredited college and two years of full time satisfactory professional work experience.- Highly detailed-oriented, self-starter, and ability to accurately complete a range of administrative tasks necessary for successful and timely contract awards.
• Experience with contracts within city government, including working with other entities, such as, ACCO, Finance, Fiscal and with Management.
• Working experience Electronic Contract Development Systems or NYC Contracting Systems, Fiscal Management systems.- Excellent oral and written communication skills with the ability to host group presentations for external and internal partners.
• Strong analytical skills with exceptional attention to detail.- Ability to strategize and negotiate on behalf of programs.
• Must be able to function well in a fast-paced work environment, ability to respond to multiple requests for assistance simultaneously.
• Computer skills including Microsoft Office (Word, Ecel, PowerPoint) is a must.- Excellent interpersonal and communication skills, with a flexible and collaborative spirit.
• Ability to prioritize and work under deadlines.- Enthusiasm, professionalism and willing to work under pressure with multiple actions.
• Special consideration will be given with degree credentials in master's in public administration.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education’s website at class "jobad-residencyRequirement">

Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.