Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

Job Locations US-MA-Billerica

2024-16450

Job Function

Accounting, Finance, Controlling

Overview

As one of the world's leading analytical instrumentation companies, Bruker covers a broad spectrum of advanced solutions in all fields of research and development.

All our systems and instruments are designed to improve safety of products, accelerate time-to-market and support industries in successfully enhancing quality of life.

We've been driving innovation in analytical instrumentation for 60 years now. Today, worldwide more than 8,500 employees are working on this permanent challenge, at over 90 locations on all continents.

Responsibilities

New hybrid opportunity based in Billerica, MA for a Senior Specialist - Accounts Payable team member to provide high quality AP and payment services while performing daily operational tasks and supporting the AP Lead.

Areas of focus include vendor escalations, disputes and overall vendor and internal user satisfaction, assist in facilitation of timely reconciliation and match of vendor payments across the US Bruker entities, assist with reporting, metrics all while collaborating with the Business Partners and Business Support Center.

This position reports to the AP Lead in Billerica and includes opportunities for growth and development in the areas of business support, systems, process improvements and efficiencies and controls.

Support the AP Lead in the areas of reporting, metrics, and business process improvements.

• Assist with implementation of systems and reporting to streamline and standardize operations, including operational metrics (KPI's)
• Proactively mitigate risks through management of controls and process improvements
• Ensure compliance with internal controls where required.
• Proactively resolve day-to-day issues and escalate when appropriate.
• Identify and escalate issues timely; maintain critical vendor accounts.
• Research and collaborate with internal teams from Procurement, Receiving, Shared Services, and Accounting driving resolution to disputed invoices
• Support internal and external audits as needed.
• Analyze and process a high volume of invoices for multiple entities in the US.
• Review debit balances on vendor accounts and take appropriate action.
• Track and Report on Block / unblock invoices.
• Manage workflows to ensure timely processing and approvals of invoices and wire requests.
• Investigate workflow delays and communicate corrective action to users.
• Research various issues relating to invoice / purchase order variances.
• Reconcile vendor statements to verify all invoices are received and entered including following up for any missing invoices.
• Evaluate and determine sales and use taxability on vendor invoices.
• Generate and review weekly payments runs including initiating payments in the bank portal.
• Follow established Accounts Payable policies, procedures, and control processes to ensure accuracy of Accounts Payable
• System administrator of T&E and P-Card software tool including new user setups, support, and training to new users
• Perform unclaimed property review for AP activity.
• Review and reconcile open receivers to determine appropriate action.
• Build and maintain positive business relationships with vendors and all parties.
• Assist with the documentation of standard operating procedures and policy updates.
• Special projects as assigned supporting the AP Lead and Finance Leadership team.
• Perform other duties as required.

Qualifications

We are expanding our Americas Regional Finance Team in Billerica to support activities across US entities of Bruker. If you are ready to join a dynamic team, you will have a chance to interact and work with people across the US and our Business Support Center while joining a growing team of employees who are passionate about health, innovation, integrity, and ethics.

• Minimum 5 years of Accounts Payable work experience required.
• Bachelor Degree in Accounting or Finance required
• SAP ERP or other equivalent ERP system
• Experience with invoice workflow tools
• Familiar with processing in multi-currency environment
• Concur T&E Software experience preferred.
• English fluency (both oral and written) required; other languages helpful.
• Excellent verbal, written, computer, and financial communication and presentation skills with advanced Microsoft Word and Excel proficiency.
• Proven ability to build and maintain positive business relationships with all parties.
• Demonstrated ability to work independently and collaboratively in teams.
• Proven ability to assess situations to determine the importance, urgency, risks, and gather supporting information to make clear and timely decisions.
• Strong analytical skills and attention to detail
• Ability to handle large volume of processing and data manipulation with advanced organizational skills.
• Ability to work independently with minimal supervision and within a team-oriented work setting.
• Back up for the AP Lead when necessary.
• Advanced organizational and time management skills with ability to manage multiple priorities and deliverables.
• Must be task-oriented and have the ability to problem solve.
• Operates with a high standard of ethics, integrity, and professionalism
• Ability to satisfactorily complete position training requirements
• Reliable transportation and valid Driver License in good standing, issued by resident state required.
• U.S. Citizenship or U.S. Permanent Resident status required.
• May be required to pass security clearance investigation.

Bruker is a federal contractor and subject to Executive Order 14042. Under Executive Order 14042, all employees must be fully vaccinated against COVID-19 (with limited exceptions for those employees who are unable to be vaccinated due to a medical condition or a sincerely held religious belief).

You will need to provide proof of vaccination by submitting a copy of your CDC COVID-19 Vaccination Record Card to Bruker, or obtain a religious or medical exemption, as a condition of employment.

Bruker is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics.

Certain positions at Bruker require compliance with export control laws and as a result, all interviewed candidates for all positions will be screened pre-interview to determine their eligibility in light of export control restrictions.