The Assistant to the Dean of Students primarily provides professional and secretarial support to the Dean of Students.
REPRESENTATIVE DUTIES
- Assist the Dean of Students in organizing the functions associated with the office including scheduling, compiling student data, processing paperwork, preparing reports, and maintaining confidential records appropriately.
- Monitor divisional budgets, prepare budget reports, and conduct analysis of accounting documents as requested.
- Maintain student affairs office and divisional filing systems.
- Represent Student Affairs Team at meetings when requested.
- Co-advisestudent government, help student leaders understand procedures, and train students in processing required forms.
- Oversee the ASAPU budget and assist / train the ASAPU Treasurer.
- Hire, train, and supervise student workers in the Student Leadership Center and the Academic Support Center.
- Help coordinate and implement student orientation programs throughout the academic year.
- Assist in the development of student affairs publications including the Student Handbook and ASAPU Club / Organization and Advisor Handbook.
- Coordinate with Student Financial Services the Student Leadership Award program throughout the year.
- Serve as the university’s point of contact and coordinator for student Disability Support Services.
- Secure and process confidential documents and information regarding student disability support matters.
- Prepare and administer Disability Support Services (DDS) budget.
- Review and edit annually the Disability Support Services Handbook.
- Develop an improved web presence to provide information for disability support.
- Develop and provide DSS training for faculty to understand the learning accommodation process.
- Work on special projects involving multiple internal offices.
KNOWLEDGE and SKILLS
- Knowledge of ADA compliance.
- Skill in customer service including skill in working with diverse populations.
- Skill in both written and verbal communication.
- Skill in working with MS Word, MS Excel, and student information systems.
- Skill in effectively resolving customer complaints and concerns.
- Skill in fostering a cooperative work environment.
- Skill in performing well under pressures associated with customer demands.
- Skill in effectively communicating and working with both internal and external customers.
- Skill in working with limited supervision in a complex multi-task environment while carrying out special projects involving multiple internal offices and outside organizations.
MINIMUM EDUCATION QUALIFICATION
A.A. Degree
PREFERRED EDUCATION QUALIFICATION
B.A. or B.S. Degree
MINIMUM EXPERIENCE QUALIFICATION
Non-Supervisory : Two (2) years administrative experience
PREFERRED EXPERIENCE QUALIFICATION
Two (2) years of Disability Support Services experience
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