Event Coordinator

Job Details

Description

At Apple Leisure Group, we care for people so they can be their best. We deliver distinctive experiences for our guests, while providing a world of understanding and care.

We strive to be the first choice in vacation travel, enriching lives and uniting the world.

Grow your career as a successful Event Coordinator within ALG Vacations. In this role, you will responsible for working with internal and external contacts to plan and execute a wide range of event types attended by ALG Vacations team members, travel advisor distributors and industry suppliers.

You will ensure team members in attendance have the support they need and are fully prepared for the event, in alignment with leadership’s vision.

You will take ownership of all event project needs, prioritize work, and meet deadlines with little supervision. You will play a key role in the outcome of our events and overall attendee experience.

Events are a major contributor to the development and maintenance of relationships with our key travel advisors and supplier partners.

A successful Event Coordinator will :

• Own and complete all assigned tasks from start to finish with little supervision post full training period
• Learn and utilize Cvent Event Management Platform on a daily basis to build event sites, create and send event invitations, manage RSVPs, and run reports
• Coordinate event logistics, including registration and attendee tracking, presentations, event materials support and pre / post-event evaluations
• Coordinate and monitor event timelines and ensure deadlines are met
• Track event finances including check requests, invoicing, and reporting and stay within established budget
• Utilize Cvent budget tool to track monthly budget, forecasting and actual spend tracking by event for finance months end and report to Sr. Manager
• Understand how venue contracting works
• Negotiate and contract venues for all event logistics including room layouts, audio visual equipment, catering, signage, and décor
• Work with all necessary departments both internally and externally to align all event execution needs
• Execute all logistical aspects of the event, alignment with Marketing, Supplier Engagement, Team Member Travel and other internal ALGV departments
• Finalize necessary materials / giveaways and request items using the established processes
• Provide support of annual learning conference (Ascend), Industry Events, Fams, ALGV Elite Retreats, local market events / supplier and virtual event platforms for all registration logistics, air travel and transportation as needed
• Understand the functionality of Microsoft Teams, SharePoint and Salesforce preferred
• Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards and all necessary event materials
• Develop and maintain positive professional relationships with vendors, as well as internal and external clients through excellent written and verbal communications
• Participate in monthly team meetings to propose new ideas to improve the event planning and implementation process
• Understand our corporate methodology and integrate tools and concepts into daily work
• Possess a high level of ownership, accountability, and initiative
• Work well in a team environment to collaborate and problem solve as a team.
• Live up to our company’s Core Values

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management deems necessary.

A successful Event Coordinator will have :

Bachelor’s Degree (BA) from four-year college or university; or two or more years related experience and / or training;

or equivalent combination of education and experience.

• Ability to manage and accomplish multiple projects independently in a fast-paced team environment with minimal supervision
• Coordinate multiple projects and / or tasks with attention to detail and high level of accuracy
• Ability to adapt to a busy and frequently changing environment.
• Excellent communication skills, including writing, proof reading skills, and speaking
• Exceptional interpersonal skills both in person and by phone, with high degree of professionalism
• Strong organizational, follow-through and time management skills
• Fantastic customer service skills and work ethic
• Ability to quickly solve problems using creative solutions
• High level of ownership, accountability, and initiative
• Ability to travel (3 - 5 trips per year)
• Previous event planning experience is a plus but not required.

About Apple Leisure Group

As North America’s only vertically integrated travel, hospitality and leisure management group, Apple Leisure Group is an industry innovator that combines the expertise of 14 leading brands.

Our unique niche allows us the special opportunity to oversee every aspect of the travel experience, from the moment a guest books a trip to the time they return home.

ALG consistently delivers exceptional value to travelers and strong performance to resort owners and partners by strategically leveraging the power of its portfolio of brands across five segments, comprising :

Vacations : The largest seller of vacation packages and charter flights in the U.S. for travel to Mexico and the Caribbean, moving approximately 3.

2 million passengers annually through well-established vacation brands

• Resort Brand Management : management of 5-star and 4-star luxury resorts
• Destination Management Services : Best-in-class destination management services provided by Amstar® DMC and Worldstar®
• Loyalty Program : Exclusive loyalty program Unlimited Vacation Club®
• Technology Solutions : Innovative technology solutions provider Trisept Solutions®, connecting over 88,000 travel agents with leading travel suppliers.

To learn more about the Apple Leisure Group advantage, visit appleleisuregroup.

About APPLE VACATIONS

The # 1 vacation brand in the world for packages to Mexico and Dominican Republic, offers the convenience of one-stop shopping.

Apple Vacations® clients have access to flight, hotel, and transfers they can also choose an all-inclusive resort where meals, drinks, and more are included - all for one affordable price.

Our Values

At ALG, we call our employees Colleagues, because we are more than just employees. We care for people so they can be at their best, we provide a world of understanding and care, and we deliver distinctive experiences for our guests.

Our Values, by which we operate :

Empathy

• Integrity
• Respect
• Inclusion
• Experimentation
• Well Being

ALG’s Commitment to Diversity & Inclusion

Living our purpose of caring for people so they can be their best means that we are committed to a workplace culture grounded in diversity and inclusion where Colleagues feel welcome and encouraged to fully participate in the organization.

With the value of INCLUSION, we respect all the ways our Colleagues are individually unique and foster creativity and engagement in respectful environments.

Benefits at a Glance

We offer competitive salaries and a comprehensive benefit package to our U.S. based employees :

• Medical, Dental and Vision Insurance
• Basic Life Insurance
• Short & Long Term Disability
• Paid Parental Leave
• Corporate Wellness Program
• Travel Discounts & Deals
• Paid Time Off & Holidays
• 401(k) Plan with Company Match

We are proud to be an EEO / AA employer M / F / D / V. We maintain a drug-free and tobacco-free workplace and perform pre-employment background checks.

Qualifications

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Experience

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