Graduate Academic Services Assistant - Office of Campus Visits (Fall 2024 - Spring 2025)

Department :

Office of Campus Visits

Requested Start Date :

June 10, 2024

Close Date :

None Posting will remain open until the position is filled

Position Summary :

Under the direction of the Assistant Director of Campus Visits, the graduate intern is responsible for assisting with campus experience programming including, but not limited to : Campus Tours (individual, group, special event), Preview Days, Emerging Leaders Day, other admissions events, ambassador programming / training / leadership development, and event marketing.

The graduate intern will also support daily activities within the Office of Campus Visits. Work is assigned with general instructions from the Assistant Director of Campus Visits and reviewed for effectiveness and adherence to office and departmental goals.

Positions will be filled based on individual applicant’s skills, qualification, and departmental needs.

If you choose to apply for employment as a graduate student at JSU, your transcripts and letters of recommendation will be reviewed by personnel from the units who have posted a graduate administrative assistantship position.

Compensation :

Academic Services Assistants are expected to work 20-26 hours per week during a fall, summer, and spring semester.

$ per hour with a max of 26 hours a week.

Student pay is disbursed biweekly and is based on the number of hours worked, students must clock in and clock out for each shift.

Biweekly payroll over the course of the term.

In addition to an hourly rate, Assistantships will be awarded a scholarship amount for fall and spring semester; summer scholarship funding is not available for this position.

The scholarship award covers the general university fee and tuition. Students are responsible for additional fees such as international, program, and course fees.

Students enrolled in specialty priced programs may owe a remaining balance after scholarship award.

Duties & Responsibilities :

Assists the Assistant Director of Campus Visits with daily operations of the Office of Campus Visits. (Overseeing tour guides as needed, answering, and managing the office email account, attending office meetings, facilitating leadership development trainings, assist with event planning for the Jax State Ambassador program, and helping the Office of Admissions as needed.

Serves as the main point of contact in the absence of the Assistant Director.

• Coordinates all group and special tour guests ( coordinating visits for high schools, special groups, and requests from departments to include date requests, reservation of space, lunch requests, departmental visits, tour guidance, communication / confirmation of visit, etc.).
• Develops marketing pieces and social media content for campus tours and monitors Campus Visits webpage for needed updates.
• Administers daily informational presentations to campus visitors and special guests.
• Assists in the development and execution of individual training plans for student tour guides and ambassadors.
• Reports items to the Assistant Director of Campus Visits to be included in Board of Trustee report and / or other university-related metrics.
• Required to work in-office, during business operating hours (20-26 hours / week)
• Performs other duties assigned by the Assistant Director of Campus Visits as needed.

Academic Services Assistant Qualifications :

• Applicants must be enrolled as a JSU student taking at least three (3) hours per fall or spring semester. (Requirements for international students below. *)
• If not a first-time student, the applicant must have a GPA of or higher.
• Selected applicants must provide evidence of student enrollment and GPA (unofficial transcript or printout of enrollment / GPA from MyJSU.

Notice Regarding International Students :

• All International Students must be in a valid immigration status.
• Please visit the International Programs website for additional information :
• Due to Visa requirements international students must be enrolled as a full-time JSU student and possess each of the following :

a. Passport from their respective country.

b. F-1 Student Visa or J-1 Exchange Student Visa.

c. Customs Form I-94.

d. Official photo identification.

e. Official Social Security Card imprinted with Valid for Work Only or similar statement.