Administrative Assistant

Axelon Services Corporation
Omaha, NE
Full-time
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Job Title : Associate Admin Assistant (Onsite Position)

Location : Omaha, NE

Shift Timings : Monday - Friday 7 : 30AM - 4 : 30PM

Job Description :

  • Perform receptionist duties for call-ins and walk-ins.
  • Process invoices for urgent and redemption orders.
  • Manage donations and free goods for events, including reconciliation.
  • Participate in the employee appreciation and events committee.
  • Oversee cell phone management, including repairs and equipment tracking.
  • Maintain and troubleshoot phone systems.
  • Manage office supplies.
  • Distribute incoming mail and FedEx deliveries.

Cashiering and Settlement Activities Accounts Receivable

  • Complete daily cashiering and input into the cashiering system.
  • Track driver over / short reports and maintain weekly logs.
  • Conduct open A / R driver payments research and respond to inquiries.
  • Handle NSF management.
  • Review settlement documentation (DSD, voided invoices, POD exceptions).
  • Support case management with subject matter experts.
  • Resolve and escalate issues within two weeks of invoice date.
  • Research and apply payments for cash credit due.
  • Reconcile PE accounts (NSF, over / short, outstanding payments).
  • Maintain cash / miscellaneous deposit logs and reconciliations.
  • Perform miscellaneous deposit administration and cashiering support.
  • Ensure signature on file (SOF) compliance.
  • Conduct location control assessments.

Accounts Payable

  • Assist with bill payments as needed.
  • Support new supplier set-up processes.
  • Submit closed order invoices and provide additional assistance.
  • Administer company P-Card usage.

Sales Support / Analysis

  • Assist with new customer set-up, ensuring accuracy in tax information and credit applications.
  • Handle customer agreements for select clients.
  • Follow up on customer calls.
  • Manage stale-dated checks.
  • Support pricing issue resolution.
  • Act as liaison for issue resolution support.
  • Manage uniform orders.
  • Complete ad-hoc reporting as needed.

Inventory Support

  • Complete weekly inventory tasks.
  • Process period-end weekly inventory every four weeks (weekends).

HR / Safety / Fleet / DOT Support

  • Post job openings and submit interview notes.
  • Coordinate new hire processes, orientations, recruiting calls, and performance reviews.
  • Support safety training and compliance in training systems.
  • Organize health and wellness programs, including screenings and clinics.
  • Ensure environmental compliance and maintain certificates of liability insurance for vendors and visitors.
  • Coordinate random drug testing.
  • Manage employee badges.
  • Assist with payroll support.
  • Provide support for IT and administrative requests.
  • Support community outreach and recognition events.
  • 4 hours ago
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