Payroll & Benefits Coordinator

Job Description

Job Description

POSITION TITLE : Payroll / HR Specialist

DEPARTMENT : Payroll

REPORTS TO : Corporate Manager

CLASSIFICATION : Exempt

JOB SUMMARY : The Human Resources Manager will be responsible for coordinating all administrative activities related to personnel.

This includes developing recruitment strategies, implementing processes for managing staff and behavior and onboarding new employees.

VALUES MODELED : All employees are expected to find ways to bring our core values to life every day by being : Driven, Enthusiastic, a Team Player and Humbly Confident.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Partner closely with, and act as an escalation point for, the HR / Employee Relations function in connection with employment-related claims.
• Collaboration with employment counsel to ensure effective representation of the company in legal proceedings.
• Manage the recruitment and selection process.
• Creating a rewarding company culture.
• Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization.
• Nurture a positive working environment.
• Assess the training needs of employees to apply and monitor training programs with Corporate Trainer.
• Report to management and provide decision support through HR metrics.
• Ensure legal compliance throughout human resource management.
• Manage quarterly and annual review processes and employee surveys.
• Process payroll for employees accurately and on time, utilizing payroll software and systems.
• Verify timekeeping records and ensure accuracy of hours worked, overtime, and any other relevant factors affecting payroll.
• Calculate and process deductions, including taxes, benefits, and garnishments.
• Generate and distribute paychecks or electronic payments to employees.
• Respond to employee inquiries regarding payroll matters in a timely and professional manner.
• Reconcile payroll discrepancies and resolve any issues promptly.
• Ensure compliance with federal, state, and local payroll regulations and tax laws.
• Assist in the preparation of payroll reports, including tax filings and other statutory requirements.
• Maintain confidentiality of payroll information and sensitive employee data.
• Collaborate with HR and finance departments to streamline payroll processes and improve efficiency.

QUALIFICATIONS

• Language Skills : Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
• Mathematical Skills : Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to compute rate, ratio, and percent.

Reasoning Ability : Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills : Strong computer skills in Microsoft Word and Outlook. Experience in conducting Internet searches and using online calendars and databases.

EDUCATION / EXPERIENCE :

Required

• Bachelor’s degree in human resources management
• Minimum of 3 years’ experience in human resources, preferably in multi-family housing.

Preferred

SHRM Certified

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies :

Productivity

Dependability - Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments;

commits to long hours of work when necessary to reach goals : completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks;

looks for and takes advantage of opportunities; asks for and offers help when needed.

Integrity - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles;

upholds organizational values.

Planning / Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives;

organizes or schedules other people and their tasks; develops realistic action plans.

Decision Making

Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions;

includes appropriate people in decision-making process; makes timely decisions.

Problem Solving - Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions.

Business Skills

• Analytical / Reasoning - Synthesizes basic and varied information; collects and researches data; uses intuition and experience to complement data and make recommendations.
• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension;

keeps others adequately informed; selects and uses appropriate communication methods.

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance;

monitors own work to ensure quality.

Quantity - Meets productivity standards; completes work promptly; strives to increase productivity; works quickly.

Job Skills

• Attendance / Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent.
• Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities;

strives to continuously build knowledge and skills; shares expertise with others.

• Job Knowledge - Exhibits competency in required job skills and knowledge; exhibits ability to learn and apply new skills;
• keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others;

uses resources effectively.

Use of Technology - Demonstrates required skills; adapts to new technologies; uses technology to increase productivity;

keeps technical skills up to date.

Teamwork

Conflict Resolution - Encourages open communication; confronts difficult situations; maintains objectivity; keeps emotions under control;

uses interpersonal and negotiation skills to resolve conflicts.

Cooperation - Establishes and maintains effective relationships; exhibits tact and consideration; offers assistance and support to co-workers;

works cooperatively in group situations; works actively to resolve conflicts.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback;

contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.

• Collaborative Leadership - Builds relationships; constructively handles conflict; works with employees to resolve issues.
• Achievement-Oriented Leadership - Identifies challenges and addresses them directly; sets an example.

TRAVEL

Some travel may be required for this job.

WORK ENVIRONMENT

The job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, fax machines, and filing cabinets.

The noise level in the work environment is usually quiet.

REASONABLE ACCOMMODATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The job duties, qualifications, work environment, and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.