Executive Assistant

Job Description

Job Description

Summary :

At SMS group, we are dedicated to our core values- Act, Share, Care, Innovate, and Succeed. We are seeking a highly organized and professional Executive Assistant to support our four (4) person executive management team.

You would be responsible for coordination and execution of all administrative tasks involving the management of the SMS group - Americas region ($1 Billion in Revenue).

This role is crucial in ensuring smooth and efficient operations within our dynamic and fast-paced environment. Join our growing team today!

Who we are :

At SMS group, our people are our greatest asset. We offer an entrepreneurial environment that promotes a culture of innovation, growth, and inclusion.

We offer company events, activities, and opportunities to participate in charitable initiatives that benefit the communities where we are located.

www.sms-group.us

What you’ll do :

• Provide timely, efficient and effective support for the executive management team
• Manage the executive team’s calendar, scheduling and preparing for internal and external meetings
• Accurate and confidential information coordination on behalf of the executive management team to the local leadership team, international colleagues, external clients & suppliers and all employees within the Americas region
• Prepare and edit correspondence, communications, presentations (using PowerPoint & Microsoft Excel) and other documents
• Work with local and international travel teams to coordinate business travel and accommodation arrangements, including completion of expense reports for the team
• Facilitate and coordinate approvals in line with delegations of authority including capex requests, proposals, contracts and other documents requiring Executive Management approval
• Provide a full range of administrative and clerical support services, such as filing and records management, mail, photocopying and compilation of manuals and reports
• Provide a broad range of corporate records and management support
• Executive inbox management, including scheduling and flagging items for approval and for action
• Proactively follow up on items requiring action on behalf of the executive management team
• General administrative and office coordination tasks as required

What you’ll need :

• Associates or Bachelor’s degree in Business Administration, Management, or related field preferred
• We are looking for a minimum 5 years’ experience providing administrative and executive support at a senior level, preferably support two or more people at a time
• Strong expereince in Powerpoint and Excel
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Demonstrate high levels of initiative and be able to work autonomously with little direction
• Understand need for discretion when dealing with confidential matters, demonstrate honesty in all dealings and comply with all internal policies

What we offer :

• Competitive salary
• Comprehensive health, dental, and vision insurance plans
• Retirement savings plan with company matching
• Collaborative and inclusive work environment

What we do :

SMS group is the leading partner in the world of metals. We are an original equipment supplier offering comprehensive maintenance and spare part services for metals production, continuous casting and rolling (flat and long products), tubes, welded pipes, forging, non-ferrous technology, and heat treatment plants - all from a single source.

SMS group Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, sexual orientation, disability, veteran status, gender identity or other categories protected by law.

Employment is contingent upon successful completion of a drug screen and physical capacity profile test.