Academy Bus is seeking a Recruiting Coordinator at our corporate headquarters in Hoboken, NJ. In this role, you will support the Recruiting / HRIS Manager and have the opportunity to learn about strategic sourcing, onboarding and hiring processes in the passenger transportation industry.
Responsibilities :
- Maintain applicant tracking information in the ATS and Excel database with information regarding pre-employment processes, approvals, and hiring status.
- Work collaboratively with HR, Safety, Compliance, Operations hiring managers and assistants to ensure hiring process stays on track and applicants meet all pre-employment requirements.
- Assist with recruiting and hiring process for corporate and regional office positions which may include :
- Screening resumes
- Scheduling interviews
- Conducting basic phone screens
- Processing background checks
- New hire onboarding process
- Monitor Careers email box
- Handle incoming phone calls from applicants
- Prepare weekly reports for executive meetings
- Maintain files and documents in SharePoint and HRIS
- Assist with other human resources tasks and projects as needed
Desired Characteristics :
- Highly motivated with a sense of urgency
- Ability to multi-task, prioritize, and manage time effectively
- Attention to detail
- Organized
- Process oriented
Requirements :
- Intermediate knowledge of Microsoft Office 365 including Outlook, Word, Excel, and SharePoint
- Must be able to demonstrate basic Excel skills (i.e. navigating, formatting, and basic formulas)
- Familiar with PDF editing (Editing, organizing pages, form fill)
The following experience is ideal but not required :
- Experience with any ATS
- Experience with any online recruiting app
- Experience scheduling interviews
- Experience creating Excel Pivot Tables
Academy is EEO
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