Accounting Clerk

Job Description

Job Description

About Flyspace Productions :

Flyspace Productions is a full-service event management and production company located in Pittsburgh, PA. This fast growing business produces dozens of events every year, ranging from city-wide festivals to private dinners and everything in between.

We believe that community is essential, and that by presenting high-quality, spectacular events and projects we can provide the shared experiences and unforgettable moments that bring people together.

We are seeking an Accounting Clerk to join our administrative team in a full time capacity. This position will report to the Controller and assist with day-to-day finance operations and company support.

A successful candidate in this role will have excellent time management skills, experience working with Quickbooks and accounting software, a firm understanding of accounting basics, and be able to communicate effectively as part of a team.

This role is available immediately and requires reporting to the office, located on the Northside, regularly. The salary for this position begins at $40,000 and may be adjusted based on candidate qualifications.

Summary

The primary purpose of this position is to maintain accurate and detailed records of financial transactions, particularly related to the accounts payable and receivable functions.

This position will report to our main offices, and is an in-person position that typically works Monday through Friday during daylight hours.

This role will report to the Controller.

Essential Duties and Responsibilities

• Review and verify invoices for accuracy
• Enter and upload invoices into the accounting system, ensuring appropriate classification
• Prepare and process checks for payment
• Ensure timely payments to vendors and maintain good relationships with them
• Handle payment inquiries and resolve discrepancies, escalating to upper management as appropriate
• Issue client invoices and monitor for payment, following up as needed
• Set up client accounts in the accounting software
• Monitor the Accounts Receivable inbox for quotes to be converted to invoice, converting quotes into invoices once received (including proper classification and class structure)
• Issue invoices to clients
• Follow up on outstanding client invoices, including making collection calls and emails, escalating issues to upper management as appropriate
• Maintain accurate and organized records of all accounts payable transactions
• Run ad hoc reports as needed
• Collaborate with other departments on financial matters, including operations and Human Resources
• Support the accounting team with additional tasks as needed
• Perform other duties as assigned

Competencies (Knowledge, Skills, and Abilities)

• Verbal and Written Communication
• Organization
• Analytical Skills
• Sense of Urgency
• Time Management
• Attention to Detail
• Problem-Solving Skills
• Collaboration and Teamwork

Education, Certification(s), and / or License(s) Required

• Associate’s degree in Accounting, Finance or related field
• In accordance with certain company requirements, Child Protection Clearances may be required

Other Requirements :

• One (1) to three (3) years of experience in Accounts Payable / Receivable, bookkeeping, or related experience
• Familiarity with accounting software, preferably QuickBooks
• Proficiency in Microsoft Office Suite, Google Workspace
• Must be over 18
• Must be able to legally work for this company in the United States

Physical Demands and Work Environment :

This description is representative of requirements that must be met by an employee to successfully perform essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee must sit, stand, and walk for extended periods of time.
• Employee may operate in an office setting, and be required to use a computer with keyboard, telephone or handheld mobile device for extended periods of time, and office machinery as needed.
• Employee must be able to read, see, hear, and speak English.
• Employee must be able to independently travel to office location.

This job description is a summary of duties, which you as an employee are expected to perform in your assignment. It is by no means a comprehensive or all-inclusive list, rather a broad guide to expected duties.

As an employee you must understand that a job description is neither complete nor permanent and may be modified at any time.

At the request of management, any employee may be asked to perform additional duties, responsibilities, or projects without notice.

Applicants for employment in the U.S. must possess work authorization that does not require sponsorship by the employer for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

Flyspace Productions strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Flyspace Productions recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner.

Flyspace Productions may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

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