Procurement Operations Manager

Description :

It’s highly important that this candidate is aware their role is going to teeter the function of Procurement Operations, ensuring the operational nature of procurement operates smoothly in addition to being comfortable handling about 30% of sourcing activity and 10% vendor management.

The team tries to book a maximum of 5 strategic sourcing projects to each team member so being flexible to jump into to help here from time to time will be an expectation.

A lot of their time though will be spent completing major renewals of existing contracts, having strong negotiation skills to aid in the contracts process in addition to building a pipeline of contract renewals.

Procurement Operations Manager :

The Procurement Operations Manager plays a crucial role in the IT Procurement team which supports the client and their Member Firms on local and global contracts.

We are seeking a highly organized and detail-oriented Procurement Operations Manager to oversee the efficient execution of purchasing transactions and contract renewals.

You will be responsible for managing the entire procurement lifecycle, from quoting, purchase order creation to contract negotiation and execution, ensuring compliance with company policies and best practices.

You will support Strategic Sourcing and Vendor Management activities on a limited basis when there is a need to handle overflow demand.

Reporting directly to the Head of IT Procurement, you will also be responsible to ensure the order intake process remains current and communications to stakeholders is managed in a timely manner.

Main responsibilities

• Manage the full purchase order lifecycle, including creation, approval, and tracking.
• Monitor and manage contract renewals, proactively identifying and addressing upcoming expirations.
• Negotiate and finalize contracts with suppliers, ensuring favorable terms and conditions.
• Oversee the timely and accurate processing of invoices and payments
• Develop and maintain strong relationships with key suppliers and internal stakeholders.
• Implement and optimize procurement processes to improve efficiency and cost savings.
• Analyze spending data and identify opportunities for cost reduction.
• Support sourcing and vendor management with high priority demand overflow
• Ensure adherence to company procurement policies and procedures.
• Manage and mentor a team of procurement specialists.
• Develop and implement procurement strategies aligned with business objectives.
• Drive the development of cost models for all contracts to assist with renewals
• Provide time zone, language and local office coverage for all supplier and business issues.
• Other responsibilities as assigned.

Person specification

• Minimum 5 years of experience in procurement operations, with a focus on purchasing transactions and contract management.
• Proven experience in contract negotiation and vendor management.
• Strong analytical and problem-solving skills.
• Excellent communication, interpersonal, and negotiation skills.
• Proficient in Microsoft Office Suite and procurement software systems.
• Ability to work independently and manage multiple priorities effectively.
• Strong attention to detail and ability to meet deadlines.
• Experience leading and motivating a team is a plus.
• Knowledge of the procurement lifecycle, Strategic Sourcing, Procurement Operations and Vendor Management best practices.
• Excellent interpersonal, oral and written communication skills, attention to detail, with interest in managing procurement demand across multi geographies across time-zones.
• Proficiency in Microsoft suite (Outlook, SharePoint, Word, Excel, and PowerPoint)

Skills :

Vendor management, Procurement, Procurement Operations

Additional Skills & Qualifications :

Experience Essential

• Expert knowledge and experience in managing operational procurement activities
• Strong knowledge and experience in conducting sourcing strategically
• Strong knowledge and experience in managing vendors and holding them accountable to the contract and remediation thereof
• Extensive experience in project management and contract negotiation.
• Extensive experience developing presentations and presenting to management and other internal groups.
• Effective team leadership : strategic thinker who is energized by change and impact.
• Excellent interpersonal, oral, and written communication skills with interest in managing multi geographies across time-zones.
• Analytical skills and business acumen to determine how to best leverage deal points.
• Technologically savvy and experienced in writing and revising operating processes.
• Self-starter and able to direct self without much management intervention.
• Conflict resolution skills.
• Consistent thought leadership
• Self-sufficient on all projects, with minimal to no leadership direction
• Proven track record in having a customer service mindset, serve but question for clarity.
• Strong relationship skills and cultural awareness, the ability to work well with people from different disciplines and cultures.
• Ability to be agile, respond positively to change and contribute with an innovative and global mindset.
• Bachelor’s degree, preferably in Business or related industry or at least 5 years’ experience in Procurement Operations.

About TEKsystems :

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity.

We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia.

As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.

That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.