Project Accountant/Collections Specialist

Job Title : Collections Specialist / Project Accountant Department : Accounting Job Summary : The Project Accountant / Collections Specialist is responsible for oversight of the invoicing and collections for a group of Business Projects.

The individual will be fully responsible for timely billing (ensuring all supporting documentation has been secured) and efficient collection of outstanding accounts in a timely manner.

This role requires strong analytical skills, excellent communication, and a thorough understanding of project accounting and the collections processes.

Supervisory Responsibilities : None Duties / Responsibilities : Project Accounting Maintain accurate supporting documentation for the invoice (project draw submission) : Purchase Agreements / Change Orders Backup detail for work completed.

AIA G702 / 703 (Pay Application) + Waivers Stored Materials Affidavit / Bill of Sale / Photos Submit invoices (draw requests) in a timely manner as required by the customer as noted in the contract.

Collaborate with team members to ensure proper documentation has been secured. Prepare project invoices, ensuring they are following the contract terms.

Respond to invoicing inquiries pertaining to the projects Collections Management Lead and manage collections process, ensuring timely follow-up on outstanding invoices, confirmation of draw submission / approval, and expected receipt of funding.

Develop and implement effective collections strategies to minimize overdue receivables. Communicate with customers regarding overdue accounts, resolving disputes.

Monitor aging reports and take proactive measures to reduce delinquency rates. Client and Stakeholder Engagement Serve as the primary point of contact for clients regarding billing and collections issues.

Build and maintain strong relationships with clients, project managers, and other stakeholders to facilitate effective communication and resolution of financial matters.

Process Improvement Continuously assess and improve accounting and collections processes to enhance efficiency and effectiveness.

Implement best practices in project accounting and collections management. Required Skills / Abilities : Excellent verbal and written communication skills Excellent interpersonal and customer service skills Strong analytical and problem-solving skills Attention to detail and accuracy.

Proactive and persistent approach to collections. Ability to build strong relationships with customers and internal teams.

Strong organizational and time management skills. Ability to work under pressure and meet deadlines. Experience working in Textura / Procore / GCPay / Excel AIA G702 / 703 Pay Application Proficiency in SAP B1, MS Access a plus.

Education and Experience : Bachelor’s degree in accounting, economics, finance, or a related field. Equivalent experience will be considered in lieu of a degree.

3+ years of experience in project accounting, with a strong emphasis on collections. Experience billing for stored materials.

Physical Requirements : Prolonged periods of sitting at a desk and working on a computer. Ability to use standard office equipment, phone, printer, etc. #LI-DNI Powered by JazzHR