Cancer Registrar

Overview

Baylor St. Luke’s Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care neuroscience oncology transplantation and more.

Our team’s efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world.

In our commitment to advancing standards in an ever-evolving healthcare environment our new McNair Campus is designed around the human experience modeled on evidence-based practices for the safety of patients visitors staff and physicians.

The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care research and education.

Our strong alliance with Texas Heart Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other.

Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.

Responsibilities

Cancer Registrar promotes quality patient care management by ensuring that timely, accurate and complete data is incorporated and maintained on all types of cancers and certain benign conditions diagnosed and / or treated within the institution.

The registrar Serves as a valuable resource for cancer information, monitoring quality of care and clinical practice guidelines, assessing patterns of care and referrals and monitoring adverse outcomes.

The registrar is involved in managing and analyzing clinical cancer information for the purposes of education, research and outcomes measurement.

The registrar follows data collection, reporting and quality standards for compliance to state, federal and third party accreditation and regulatory agencies.

MUST be Certified Tumor Registrar (CTR) by the National Cancer Registrars Association and must be continually maintained in good standing

ESSENTIAL KEY JOB RESPONSIBILITIES

1. Conducts case finding to maintain a complete cancer registry database. Identifies patients with malignant and benign reportable conditions, according to established guidelines, through case finding practices to include review of pathology and cytology reports, monthly disease indexes, radiation and medical oncology patient records, inpatient and other outpatient records, and other data sources as needed.

Maintains case finding and suspense files.

2. Performs abstracting activities by efficiently and Accurately abstracting cancer registry data. This involves coding and entering patient specific demographic and medical information into the cancer registry database via manual entry and through database linkage and computer interfaces.

The registrar reviews and interprets complex diagnostic and treatment data utilizing standards and practices defined by the American College of Surgeon’s (ACoS) Commission on Cancer (CoC) Facility Oncology Registry Data Standards manual (FORDS), SEER Multiple Primary and Histology rules, Collaborative Stage Data Collection System, state registries and other regulatory agency requirements.

Responsible for assigning the appropriate International classification of Diseases in Oncology (ICDO) codes for abstracted cases.

Utilizes all available data to assign appropriate AJCC staging and / or other cancer staging to each case. Consolidates cases as needed.

3. Conducts data analysis and reporting by collecting, calculating, analyzing, interpreting and presenting numerical data related to cancer occurrence, management and outcome.

Prepares as requested routine and special reports for the medical staff, oncology program, hospital administration, state, national, regulatory and accrediting agencies and other requesting entities.

Prepares both narrative reports and graphic presentations. Ensures reports are completed in a timely manner and contain high quality data.

4. Performs registry data quality assurance and auditing to ensure accurate, consistent and complete data. This may include resolving edits and correcting data, verifying accuracy of staging by the managing physician and re reviewing abstracted cases.

Provides reports as needed and Assists physicians with QA activities as requested. This may include performing duties related to the CoC CP3R quality reporting tool and the Rapid Quality Reporting System (RQRS), if participating.

5. Follow up activities on living patients to assess the effectiveness of treatment, continued surveillance and to provide outcome data.

6. Tumor Board / Cancer Conference coordination and participation.

7. Commission on Cancer accreditation activities. Maintains knowledge of CoC standards.

8. Additional responsibilities may be required, depending on the size of institution and registry :

9. Assists in operations of the registry. This may include training and developing staff, creating and updating policies and procedures, attending meetings and participating on committees, and participating in educational activities.

Maintains knowledge of current trends and developments in the field.

10. Special Projects as requested

Qualifications

Education and Experience Required :

• MUST be Certified Tumor Registrar (CTR) by the National Cancer Registrars Association and must be continually maintained in good standing.
• Basic experience requirements are satisfied through the CTR certification eligibility requirements.
• High School Diploma / GED

Minimum Knowledge, Skills, and Abilities :

• Knowledge of Cancer Registry software systems.
• Ability to use office equipment and automated systems / applications / software at an acceptable level of proficiency and speed.
• Knowledge of cancer diagnosis, stage, treatment and outcomes.
• Knowledge of medical terminology, anatomy and ICD 9 coding.
• Analytical skills necessary to Accurately interpret diagnoses and assess, interpret, and analyze data from medical records.

Some knowledge of statistical research methods.

Demonstrated skills in organization, time management, attention to detail, prioritization, and multi tasking. Able to concentrate for long periods and work independently.

Able to work remotely if requested by institution.

• Ability to effectively and Accurately communicate (written and verbally) with physicians, staff members, and outside agencies in a positive and professional manner.
• Always demonstrates high moral and ethical standards.
• Assessment will be provided during the interview process.

Disclosure Statement :

The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job.

They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job.

Employees may be required to perform other duties as assigned.