Job Description
What You’ll Do
The multi-functional role of the Office Administrator requires a master multi-tasker with exceptional communication skills.
This position will be responsible for procurement responsibilities as well as general administrative support tasks. The role will initially consist of 60% procurement and ERP responsibilities and 40% general administrative support responsibilities.
- Handle office tasks, such as filing, generating reports and presentations, often of a complex or confidential nature, setting up for meetings, transcribing minutes from meetings, creating presentations, and reordering supplies.
- Handle all procurement responsibilities : Fulfill engineering orders as they appear in the ERP systemQuoting / working with vendors to achieve best cost and timingFollow up on open ordersEnter vendor invoices into the ERP system
- Create jobs in ERP / Manufacturing system
- Ensure job information in system is detailed and correct (per quote details)
- Provide real-time scheduling support by booking appointments and preventing conflicts
- Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
- Greet and assist visitors and customers
- Order lunch(es) or make reservations
- Maintain polite and professional communication via phone, e-mail, and mail
- Anticipate the needs of others in order to ensure their seamless and positive experience
What You’ll Bring
- Bachelor’s degree in a related field such as communications or business; commensurate experience in lieu of degree may be considered.
- Exceptional computer skills; comfortable with modern business software including Microsoft suite, web applications, and basic troubleshooting; data entry skills
- Ability to work in a fast-paced environment
- Ability to sit for extended periods of time
- Master multi-tasking abilities with excellent communication skills
What We Value
- Upbeat and positive attitude with the ability to assist management and customers with the upmost professionalism via in-person, phone, and email correspondence
- Strong attention to detail
- Capability to handle complex issues and confidentiality when necessary
- Knowledge of SAP is preferred, but not required
- Genuine desire to be proactive and meet the needs of others
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