Administrative Assistant/Receptionist
Job Description
Job Description
We are looking for an Admin Assistant / Receptionist that will play a vital role in creating a positive first impression for visitors and maintaining a smooth, efficient office environment.
They greet visitors, handle phone calls, manage schedules, and perform a variety of administrative tasks. Receptionists must be professional, courteous, and organized, and they must be able to handle multiple tasks simultaneously.
Duties and Responsibilities
- Greet visitors, welcome them to the office, and direct them to the appropriate person or department.
- Answer, screen, and direct phone calls to the appropriate person or department.
- Take messages and schedule appointments.
- Handle mail, including sorting, distributing, and sending correspondence.
- Maintain the reception area and office supplies.
- Prepare meeting rooms and provide refreshments for meetings.
- Perform basic administrative tasks, such as photocopying, faxing, and filing.
- Maintain accurate records and logs.
- Perform other duties as assigned.
Qualifications
- High school diploma or equivalent
- Bilingual is a plus
- 1+ year of experience in a receptionist or administrative role
- Excellent communication and interpersonal skills
- Strong organizational and time management skills
- Proficient in Microsoft Office Suite
- Ability to work independently and as part of a team
- Professional appearance and demeanor
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