The Accounting Specialist for Accounts Payable is responsible for the accounts payable functions. This position records and processes account payable vouchers pays company bills, reconciles various GL accounts, and coordinates with the Purchasing Department.
- Process vendor invoices (POs & non-POs) for payment; ensure invoices are properly authorized and approved, mathematically accurate, coded, and entered into the accounting system correctly and in a timely manner.
- Responsible for maintaining and setting up vendor records both in the system and electronically.
- Responsible for paying, updating, and maintaining recurring vendor payments, and monthly / quarterly, and annual close checklists.
- Review and Reconcile accounts payable aging report and report any overdue payments.
- Code invoices to appropriate general ledger accounts, and projects as per chart of account definition chart and enter it daily in the accounting system.
- Process weekly check runs in coordination with the Accounting Manager.
- Research and summarize findings of AP vendor account discrepancies.
- Responsible for month-end general ledger accruals for vendor invoices (PO and non-PO).
- Coordinate with Purchasing for outstanding POs and invoice payments.
- Cross-train with other AP staff to ensure coverage of AP duties within the Accounting Department including processing the weekly check run in coordination with the Accounting Manager.
- Assist in reviewing and reconciling ledger accounts and aging reports and report any overdue payments.
- Responsible for maintaining 1099 vendors, preparing, reviewing, and reconciling 1099s on an annual basis in coordination with the Accounting Manager.
- Assist in annual financial audit.
- Maintain and update accounts payable filing - to include paper and electronically.
- Schedule interpreters (sign language and language) as needed, and for specific scheduled events and maintain the tracking log.
- Process and coordinate corporate travel and accommodations requests.
- Correspond with vendors and internal customers with excellent customer service to keep all vendor accounts updated and reconciled.
Report all vendor issues to the Accounting Manager. Communicate with co-workers, management, and external vendors courteously and professionally.
Complete all required Didlake training.
Didlake, Inc. is a non-profit rehabilitation services organization. At Didlake, creating opportunities that enrich the lives of people with disabilities is our mission.
Since 1965, Didlake has served thousands of people with significant disabilities by providing training, job placement, employment opportunities and day support services.
We provide rewarding and purposeful work.
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