Family Office Services Manager - Hybrid (Princeton, NJ)

Our Newest Opportunity :

Our Family Office Services division acts as a centralized coordinating resource for complex, high net worth clients. Associate responsibilities include :

Communicating with ultra-high net worth clients, family members, accountants and attorneys to organize client’s financial affairs and carry out financial activities on their behalf, under the supervision of a Director of FOS

Anticipating and responding to customer or advisor inquiries regarding client’s assets and liabilities, risk management programs, income tax implications of transactions (in consultation with accountants) and estate planning implications of transactions (in consultation with attorneys)

Day-to-day financial management, including bill pay and bookkeeping, fulfillment of capital calls, wire transfers, liquidity monitoring and supervision of team members who assist in performing these tasks

Coordinating the distribution of client tax reporting documents, including interfacing with accountants and investment advisors

Creating and maintaining financial calendars to ensure deadlines are met for the payment of income taxes, insurance premiums, property taxes, LLC filings, credit card bills, utilities and more

Working with client’s attorneys regarding legal matters

Working with client’s insurance carriers regarding claims and minimizing premiums

Working with client’s employer to anticipate compensation, deferred compensation, and monitor RSUs

Administering Private Foundation activities or supervising the outsourced management of Private Foundation activities and Donor Advised Funds.

Grant making and processing personal charitable donations, attaining and tracking tax receipts

Preparing monthly or quarterly net worth summaries, cash flow reports and custom financial reports in Excel and QuickBooks and / or supervising team members who assist in performing these tasks

This position is a management / supervisory position. It will report to the Managing Director of Family Office Services.

Qualifications, Skills, and Requirements :

College degree, MBA preferred

5+ years of experience in financial services

Must be well organized, attentive, able to multi task effectively, have excellent attention to detail and complete tasks with a very high accuracy rate

Must have excellent verbal and other communication skills

Proficient in MSOffice, Outlook, Excel, and QuickBooks

Experience with consolidating financial reports

Experience with common estate planning techniques : GRATS, Irrevocable Trusts, Revocable Trusts, ILITs, etc

Experience working with investment subscription documents and gathering / tracking contribution / distribution information