Purchasing Manager

Frank's Supply Company is a major supplier of construction tools and equipment with our focus on both sales and rental. We are currently seeking a permanent full time Purchasing Manager at our Albuquerque, NM location.

Summary of Position Responsibilities :

The purchasing / inventory control manager oversees the day-to-day activities for purchasing, pricing and warehousing for the Albuquerque store.

It is primarily through this position that we demonstrate our commitment to achieve customer service excellence. This position is responsible for performing customer service tasks in accordance with company business practices and in the professional manner required to build market share and maintain repeat business with our valued customers.

Specific Tasks and Responsibilities :

Administers the purchasing and inventory systems within the parameters established by the Prelude system. The maintenance of inventory at prescribed levels and the return to vendors of surplus inventory is essential.

• Directs the purchase of all product lines, and also the purchase of office supplies, equipment, computer supplies, repairs, printed materials, warehouse equipment, packaging materials, etc.
• Recommends and follows the company's general purchasing policies, establishes inventory levels and maintains a good relationship with suppliers and vendor / representatives.
• Answers telephone and mail inquiries about company products, and helps provide customer service function in matters of this type.

Assists other department managers in answering questions, expediting deliveries, product applications, etc.

Receive all stock and non-stock merchandise in purchasing system on computer, verify freight charges, pricing, quantity ordered vs.

quantity received, backorders, store transfers, etc. Notify accounting department of any address, phone number, and name changes of manufacturers.

• Keeps abreast of new products, trends, prices, etc., and advises his superior accordingly.
• ADMINISTERS THE INVENTORY CONTROL AND RE-ORDER FUNCTIONS INCLUDING THE REVIEW STOCK LEVEL REPORTS FOR ALL FOUR (4) STORES. TASK INCLUDES :

EVALUATION OF STOCK LEVELS AND RE-ORDER POINTS FOR EACH STORE, AND INTER-STORE TRANSFERS / ADJUSTMENTS AS NEEDED.

• Maintains proper controls to assure accounting accuracy for goods purchased and shipped.
• Expedites vendor shipments; interviews representatives of warehouse equipment and supplies, purchasing such products within approved limits.
• Directs the purchase of all product lines, and the purchase of office supplies, equipment, computer supplies, repairs, printed materials warehouse equipment, packaging materials, etc.
• Recommends and follows the company's general purchasing policies, establishes inventory levels and maintains a good relationship with suppliers and vendor / representatives.
• Review dead stock and turns reports for all four (4) branches. Task includes : Identifying dead stock and contacting appropriate vendor for return or offsetting order if applicable.

Analyzing turns report to ensure adequate stock levels in all branches, reviewing re-order points and notifying supervisor of any discrepancies and / or deficiencies.

• Interviews vendor representatives and recommends purchases of new products and the deletion of other products in the line(s).
• Timely handling of manufacturer complaints including : Coordination as needed with outside sales on their assigned accounts, accounting department, shipping & receiving, customers, technical support, managers and other departments or personnel as directed by management.
• Process purchase orders in the Purchase Order System on the computer. Task Includes : Initiating purchase orders to manufacturers, verifying manufacturer name, address, phone number and fax number, payment terms, and freight terms are correct.

Updating all pricing and SKU changes in the inventory system.

• Negotiates prices and makes purchases of quantity items in relation to the best purchase prices. Maintains current pricing structure for each manufacturer and update all changes as necessary.
• Expediting purchase orders and special orders to include : Conduct follow-up calls to manufacturers to verify shipping date, any associated freight charges, and direct shipments when feasible.
• Know required features and demonstrate proficient use of all job support tools including computer system, telephone, fax, E-mail, voice mail, copier, calculator, and other job reference materials and documents.
• Maintain files for all MSDS sheets by manufacturer and direct shipping & receiving to send with appropriate merchandise.
• Assists in taking the physical inventory and coordinates cycle counts with shipping and receiving clerks and store managers.
• Coordinates the physical inventory and cycle counts with shipping and receiving clerks and store managers.
• Coordinates warranties and returns with shipping & receiving and all manufacturers.
• Must be able to identify, evaluate, and assimilate information before making quality decisions
• Participate in personal development including activities as directed by management which can include :

Attending department and company meetings

Attending computer software seminars

Attending vendor and other training courses as approved by management; use self-instructional materials available

Read trade, vendor and other product or services materials

Keep informed about company plans, marketing and sales goals, promotions and related materials, policies and procedures

Other training courses approved by management

• May prepare special reports for management.
• Perform special projects, participate on project teams, and other tasks as assigned by management

Working Conditions and Physical Requirements :

• Sitting for extended periods of time
• Good eyesight
• Good hearing
• Noisy environment must not be easily distracted
• Overtime; can be on short notice
• Problem solving
• Complaints handling
• Customer contact
• Job stress
• Overhead reaching
• Climbing stairs
• Consistently able to lift packages up to 50 pounds
• Good memory
• Equipment and job resources consistently used include the computer and related technologies, telephone, fax machine, copier, and calculator

Qualifications :

• Computer skills
• Good verbal communication skills
• Good telephone etiquette
• Good questioning (probing) skills
• Good voice characteristics
• Good language use
• Above average reading comprehension
• Basic math skills
• Technical competence
• Good attitude
• Good interpersonal skills

Coordinates with :

• Inside sales
• Outside sales
• Vendors
• Customers
• Accounting
• Shipping & Receiving
• Drivers
• Rental department
• Service department
• Management

Supervises :

The purchasing department

EQUAL OPPORTUNITY EMPLOYER MINORITY / FEMALE / VETERANS / DISABLED