ECS Office Assistant .5

GENERAL RESPONSIBILITIES :

Supports District schools and principals in their effort to foster an optimal educational environment for students. Develops a thorough knowledge of all facets of Education & Community Services and its programs.

To assist in managing various Education and Community Services programs. To assist the Manager of Education & Community Services in various aspects of the Community Education Department.

MAJOR TASKS :

• Greets public and answers questions regarding all of the programs run by ECS and presents a friendly, helpful attitude to people seeking information.
• Assists the ECS Manager with all program requirements.
• Maintains all files related to ECS programs.
• Maintains equipment service agreements and maintenance.
• Completes ePars for Education & Community Services employees per District Office requirements,
• From ECS coordinators and consults with director / business manager in the development of ECS budget receives input.
• Prepares and maintains all PO requests for ECS.
• Assists with the other business office tasks when required.
• Assists with Eleyo registration and billing operations.
• Assists with program registration when necessary.
• Is familiar with all Arizona Department of Health Services regulations with respect to preschool and school age childcare facilities and processes.
• Assists and processes Arizona Department of Health licensing regulations and licensing agreements for all ECS Project areas.
• Processes all paperwork for annual Department of Health Services inspections of all licensed sites.
• Organizes and maintains all ECS Project files.
• Serves as liaison between ECS and the community.
• Assists in distributing publicity for all programs.
• Attends trainings, conferences, networking and continuing education for personal growth.
• Attends district required professional development.
• Provides other duties as assigned.

QUALIFICATIONS :

• High school graduate or equivalent.
• Experience in computer operation.
• Demonstrates knowledge of current office practices and procedures; operation of office equipment.
• Possesses a professional, friendly, phone manner.
• Effective interpersonal and communication skills.
• Ability to multi-task and excellent organizational skills.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk and / or hear.

The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools and / or controls;

and reach with hands and arms.

The employee must occasionally lift and / or move up to 15 pounds. Specific vision abilities required by this job include : close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

SUPERVISION : Received from : : ECS Manager

EVALUATION : Annually in accordance with the policy of the Governing Board.

12 Month position