Senior Director, Finance & Administration

Position Focus :

Reporting to the Deputy Dean, Finance & Administration for the Yale School of Medicine (YSM), the Senior Director, Finance & Administration for the Dean’s office and Central Administrative units will serve a crucial role in shaping the financial direction of the organization and providing strategic guidance to support long-term growth and success.

The Senior Director will develop and implement financial strategies to support the school of medicine’s portfolio specific to endowments, investment opportunities for growth, including ways to optimize the physical space for research, and provide key, strategic insights into the financial implications of business initiatives.

The Senior Director, Finance & Administration will manage central revenues of approximately $M and a department operating expense of approximately $M.

The position oversees business operations for approximately staff and 15 faculty. The Senior Director will be expected to provide key strategic and administrative leadership with / for the Deputy Deans and other leadership of the Central Administrative Units.

The leader will provide oversight and support of the respective business units and operations, helping to ensure the operations are efficient, sustainable and optimal.

This role will oversee a team of business operations staff and the Office of Continuous Improvement and will partner with the Schools FP&A team.

The development and documentation of standard operating procedures, performance measurement, tracking and reporting, and staff training and development will be crucial to the success of this position.

This role will be expected to provide impactful business solutions to all facets of leadership, in support of the clinical, research and education missions.

The Senior Director, Finance & Administration will be a partner with the Deputy Deans and central administrative unit leaders to plan and direct the strategic agenda, program and policy and development and operational planning for the departments, including all administrative functions and operational affairs of the respective departments.

Essential Duties

1. Supports, and when necessary, drives, the unit’s process for strategic planning with key faculty and staff. Supports unit and program leaders in conceptualizing, prioritizing, and planning new programs or program changes.

2. Ensure efficient and effective completion of all administrative and financial services provided to the department. Ensure high quality delivery of administrative services by providers outside the department, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs.

3. Achievement of the unit’s mission and goals by working in close partnership with the unit leader, faculty, staff, students and service providers to develop and implement the unit’s strategy.

Understands and monitors external and internal factors influencing the unit’s mission and goals. Plans for financial and non-financial resources required for the unit to achieve its goals.

4. Fosters a collegial, collaborative, and effective culture among key constituencies of the clinical departments’ financial and business operations community including the Directors of F&A, department Chairs, YMA, YNHHS, YSM, and YU leadership.

5. Cultivates a collaborative community of unit business leaders. Meets with Directors of F&A and promotes the exchange of information and identifies best practices.

6. Ensures that the divisions are appropriately engaged in institutional initiatives and that Directors F&A are prepared and serve as effective change leaders.

7. Participates in audits of the units, as needed. Ensures timely resolution of audit issues and the prevention of repeat audit findings.

Maintains thorough knowledge and understanding of internal control issues impacting the units. Provides guidance and support to units regarding internal controls.

8. Implement and maintain strong internal controls to provide reasonable assurance of effective and appropriate resource use, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.

Identify, communicate, address and escalate risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the department and the University.

Ensure all faculty and staff understand the regulations and Yale requirements as they pertain to their scope of activity.

9. Monitors operational metrics in all units. Ensures operational performance meets expectations as defined by metric targets.

Collaborates with function owners to refine current or define new metrics. 10. Ensure the units employ effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements.

Ensure that all department staff participate in the University’s performance management and career development processes.

Ensure the needs of the departments’ current and future talent are assessed periodically and that issues are addressed in a timely and appropriate manner, facilitating the movement of talent where appropriate and developing business operations staff.

Cultivate a diversity of backgrounds and perspectives in the departments. Assure that the departments follow appropriate School and University policies and procedures related to Human Resources.

Works in partnership with the unit leadership team, on the recruitment, hiring, performance reviews and compensation of their Directors of F&A.

11. Ensures sound financial practices in the units, including implementation of the Planning and Financial Management program, strategic financial planning, annual budgeting, forecasting and monitoring.

12. Meets periodically with Deans, Chairs and other unit leaders to gauge their satisfaction with financial, operational and administrative services.

Required Education and Experience

1. Minimum of a bachelor's degree and ten years progressively responsible experience 5 of which are in a leadership role;

or equivalent combination of education and experience. 2. Demonstrated fiscal responsibility and comprehensive knowledge of accounting, financial reporting and analysis.

3. Demonstrated experience with complex strategic planning and resource allocation, driving for results and successful outcomes;

demonstrated superior negotiation skills. 4. Demonstrated experience in managing relationships, building coalitions, and influencing outcomes.

5. Demonstrated creativity in problem-solving and effectiveness in a complex organization. 6. Demonstrated success in developing people and organizations.

7. Demonstrated ability to communicate effectively with peers, leadership, and subordinates.

Required Skill / Ability 1 :

Demonstrated effectiveness applying a keen business intellect to problem solving in an environment notable for complexity with multiple business partners and multiple missions.

Directly related financial and budget development ability in a complex environment.

Required Skill / Ability 2 :

Demonstrated success in creating, executing, and monitoring strategic plans to achieve established goals for a group of academic physicians / scientists.

The ability to build consensus across a diverse set of section leaders and navigate the needs of multiple stakeholders.

Required Skill / Ability 3 :

Demonstrated effectiveness in planning and supporting program development, professional education and medical research in an academic environment.

Demonstrated success in supporting medical research with the ability to effectively identify opportunities for improvement in support functions.

Required Skill / Ability 4 :

Exceptional analytic and communication skills with the ability to concisely communicate complex findings to a variety of key groups.

A proven ability to efficiently manage multiple high priority projects and delegate appropriately. Demonstrated ability to identify opportunities or threats and apply effective management principles to achieve success.

Required Skill / Ability 5 :

Consistently strong interpersonal skills and the ability to build and sustain effective working relationships with professionals in other disciplines.

The ability to create a high energy results-oriented work environment that encourages colleagues and staff to value each other’s contributions.

The ability to share and celebrate success with colleagues and staff.

Preferred Education, Experience and Skills :

7-10 years’ experience in a healthcare environment and demonstrated success in managing complex programs. Proven track record as a strategic leader with experience implementing value-added initiatives.

Experience working across a complex health system with both academic and community hospitals. Master's degree preferred.

Experience preparing budgets, forecasts, and financial plans.

Drug Screen

Health Screening

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.

All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here :

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position.

Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement :

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.

Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.