Administrative Assistant Elementary

Job Summary

The Elementary Administrative Assistant provides the primary clerical and administrative support in an elementary school.

The position has a retirement association with the Public Employees’ Retirement System (PERS).

Job Requirements

The following are required :

• A high school diploma or equivalent.
• Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
• Excellent communication and customer service skills.
• Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
• Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.

The following are preferred :

• Knowledge of first-aid.
• Ability to operate common office equipment and be proficient in computer use, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets
• Ability to type accurately at an acceptable rate of speed.
• Ability to plan and implement clerical transaction accountability and controls.
• Knowledge of office practices, procedures, office machines, and filing systems.
• Knowledge of ASD computer systems such as Q, Business Plus, EmpCenter, or Absence Management.
• Ability to perform clerical work with independent judgment, speed and accuracy, including financial and statistical reports.
• Ability to plan and implement clerical transaction accountability and controls.
• Ability to learn, interpret, and communicate rules, regulations, policies, and procedures.
• Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.

Essential Job Functions

• Receives office visitors, furnishes information, and maintains good public relations.
• Operates the building intercom system.
• Makes and keeps records of appointments and conferences.
• Types from rough drafts or instructions a variety of materials such as letters, memoranda, bulletins, requisitions, claims, masters, stencils, reports, and statistical data.
• Sorts and routes mail.
• Maintains general and confidential files.
• Composes correspondence, memoranda, reports, and newsletters independently or with little instruction.
• Collects and accounts for money involving lunch charges, petty cash, Anchorage School District funds, and student stores.
• Orders supplies via ASD electronic requisition system, managing receipt, inventory, and distribution of said supplies.
• Works with IFAS and student management systems.
• Maintains material and equipment inventories.
• Operates a variety of office machines.
• Orders audio-visual materials.
• Administers first aid in the absence of the nurse, deciding whether ill students need immediate care and when to call professional medical help or a parent.
• Prepares varied reports for the principal.
• Arranges for substitute teachers and substitute clerical staff.
• Assists with the preparations and issuing of books.
• Assists teachers in the preparation of class materials.
• May take dictation.
• May provide direction to clerical support staff.
• May train, grade, dismiss, and choose student aides.

Physical / Mental Demands

The physical demands of this job require frequent standing, walking, sitting, speaking, and hearing. Specific visual abilities are also required.

The employee is regularly required to reach with his / her hands and arms and occasionally lift items weighing less than 40 lbs.

Additionally, the employee must be able to communicate by oral and written means in an appropriate business manner and have cognitive skills to understand instructions, readily recall facts and details, handle conflict, and make effective decisions under pressure.

The employee must have the ability to effectively manage the stress of working with students, parents, and other employees representing diverse cultures, personalities, and work styles in a dynamic work environment.

The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with qualified physical or mental disabilities.

Work Environment

Work is performed in a professional environment with a wide variety of individuals having differing functions, personalities and abilities, including working with diverse groups of people in a variety of different settings.

While performing the duties of this job the employee may be regularly exposed to a video display. The employee may be exposed to outdoor weather conditions.

The noise level in the work environment is usually moderate.