Receptionist and Accounts Receivable Associate- Part Time

Greets and registers guests, answers incoming telephone calls, transfers calls to appropriate parties, prepares customer invoices and processes customer payments. Essential Functions

• Answer and transfer incoming calls. Must have a polite and friendly attitude when interacting with internal and external customers
• Manage the process of ensuring that all visitors sign the Visitor Log and are given Visitor Badges
• Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information.
• Process incoming mail
• Prepare customer invoices from Job Tickets
• Post cash receipts and credit card payments to customer accounts
• Work to be the solution whenever you encounter a problem
• Pitch in to help the team as needed, even when it’s not your job

Competencies

• Show initiative : when you're finished with a job, you ask "what's next"
• Strong communication skills
• Excellent attention to detail
• Basic computer skills including Microsoft Excel and Word with the ability and desire to learn new programs

Required Education and Experience

High School Diploma or GED

Preferred Education and Experience

Accounting experience is a plus but not essential

Work Environment - Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PHYSICAL ACTIVITY REQUIREMENTS : Balancing, stooping, kneeling, crouching, standing, walking, pushing, pulling, grasping, talking, hearing, repetitive motion.

PHYSICAL REQUIREMENTS : Sedentary / Light work : Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects.

If the use of arm and / or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

• VISUAL ACUITY REQUIREMENTS : Close visual acuity to perform : Prepare and analyzing data and figures; transcribing, viewing a computer terminal;
• extensive reading; visual inspection involving small defects; small parts, and / or operation of machines (including inspection);

using measurement devices; and / or assembly or fabrication parts at distances close to the eyes. AAP / EEO Statement Graphic Village is committed to using recruiting and hiring techniques that attract a diverse pool of applicants.

We will use selection criteria, processes and techniques that are fair; that identify quality applicants with the necessary skill set for success;

and that have no adverse impact on minorities, women, disabled persons or members of other protected classes. We are an E-Verify participating employer and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.

S. It is Graphic Village policy to provide equal opportunity in employment to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information, marital, military, veteran or citizenship status, pregnancy, childbirth or related medical condition, or any other status protected by law.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice. Apply for this Position