Activities Coordinator

Job Purpose

Responsible for the planning, organizing and execution of the school activities within the Student Life Department.

Key Responsibilities :

• Organizing and planning school events for the entire academic year in order to put together set dates within the school calendar for these events, as well as setting clear deadlines and responsibilities of people involved.
• Communicating all the relevant and needed details about clubs, events and / or activities to all stakeholders, staff and students in a timely manner through preset meetings, emails, flyers, etc.
• Developing and planning the activity schedule for all grade levels within the school as well as ensuring that they are being distributed in a timely manner to all students and parents.
• Contacting and follow up all involved vendors and / or contractors for the event / activity if and when needed
• Compiling feedback through meetings to evaluate every activity and / or club and put together a plan of action in order to improve when needed
• Planning and preparing the list of activities (paid and / or unpaid) outside of the school hours (after school and / or Saturday) based on the interest of the students and their parents.
• Recruiting facilitators through the approval of the school director to run these planned activities both from within and outside the school when needed as well as meeting with them to discuss what is expected of them.
• Ensuring that permission forms and waivers for school activities are signed and returned in a timely manner.
• Generating and distributing attendance lists to all facilitators involved within activities and / or clubs in order to make sure that attendance record keeping is maintained as well as to be able to follow up with absent students.
• Keeping track of which activities and / or clubs are the most popular through the attendance list to continuously improve the types of activities and / or clubs being offered on a yearly basis.
• Compiling a list of clubs being offered to students within the different grades as per the availability of the club leaders.
• Pro-actively encouraging staff to sign up to lead clubs as well as working with students outside the classroom
• Meeting and discussing the expectations and rules with all staff and club leaders to ensure that they comprehend what is expected of them.
• Ensuring that students are signing up to clubs by following up with them on a regular basis
• Entering all relevant data onto the SLO AMPS system to keep information up to date on a daily basis such as but not limited to attendance, activity and club lists etc.
• Printing weekly class participation lists for the clubs in order to be posted within the classrooms
• Observing clubs during the student life period to ensure its running in a smooth and efficient manner.
• Performing such other related tasks or projects as they arise and as delegated by the school management.
• All the above needs to be coordinated and communicated in advance with the SLC.

Ideal Requirements :

• Bachelor’s degree or relevant experience
• Excellent problem-solving, planning, Time-Management and organizational skills
• Good command of the English language
• Interpersonal and communication skills
• Teamwork and multi-tasking skills

Employment Requirements :

Must meet all employment requirements including, but not limited to, country and local education and certification requirements, reference checks, and criminal background checks.