Purpose Statement
The job of Clerical Assistant was established for the purpose / s of providing clerical support to assigned school site personnel;
communicating information to staff, the public, and other districts; maintaining complete and accurate records; and providing information and / or direction as requested.
This job reports to Administrator / Supervisor
Essential Functions
- Answers questions from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing general information and / or routing inquiries.
- Collects data from staff, parents, students, etc. for the purpose of preparing reports and / or processing forms.
- Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability.
- Maintains manual and electronic documents files and records (e.g. letters, forms, reports, after school homework, swipe cards, student roster by grade level, new student packet, etc.
for the purpose of providing up-to-date information and / or historical reference in accordance with established administrative guidelines and legal requirements.
- Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.
- Prepares standardized documents and reports (e.g. form letters and memos, calendars, award certificates, periodic reports, etc.
for the purpose of communicating information to other parties and / or agencies.
Processes documents and materials (e.g. all building printing, daily attendance, lost swipe cards, student registration forms, etc.
for the purpose of providing required information.
Other Functions
- Attends department and / or in-service meetings for the purpose of conveying and / or gathering information required to perform functions.
- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
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