Job Details
Description
OFFICE MANAGER
Department : Enhanced Family Foster Care (EFFC)
PURPOSE OF THE POSITION : SCO Family of Services helps vulnerable New Yorkers build a strong foundation for the future. We get young children off to a good start, launch youth into adulthood, stabilize and strengthen families and unlock potential for children and adults with special needs.
SCO has provided vital human services throughout New York City and Long Island for more than 100 years. The Office Manager of the Enhanced Family Foster Care (EFFC) program would be responsible for supporting the successful day-to-day operations of the program.
They will be responsible for Coordinating all of the office activities of the department, determining priorities, monitoring work flow, planning, organizing and directing organizational administrative programs and projects.
REPORTS TO : Program Director
Supervises : N / A
SPECIFIC RESPONSIBILITIES :
Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence;
designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Purchasing office supplies and equipment and maintaining proper stock levels and purchase requests.
- Provide client outreach and engagement as needed.
- Reconcile purchase card, petty cash and metro card accounts, expense reimbursement reports and COUPA.
- Manage case records including filing, preparing new files, maintaining files, and closing files.
- Assist with on-boarding and off-boarding process and maintain personnel files.
- Assist in maintaining training databases and run reports.
- Manage facility related accounts and concerns.
- Liaise with other agency departments as needed including IT, QI, business operations, finance, training, and HR
- Notarize documents for the program / office.
- Maintain agency vehicle logs and oversee the day to day operations of the vehicles.
- Carry out other assignments as deemed appropriate and necessary to the functioning of the Department as requested.
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