Operations Coordinator

About the Team

The Virtual Preparatory Academy of West Virginia is a K-12 tuition-free online public school in the state of West Virginia.

At VPA West Virginia, we empower students to be their best by enabling them to learn in ways that are right for them using innovative technology at home, at their proper level, and at their own pace.

The Operations Coordinator supports the school Operations Manager in implementing the following school functions : student records management, local and state testing implementation, attendance and truancy tracking and follow-up, and office / facilities management.

This is an onsite position in Charles Town, West Virginia.

About the Opportunity

• Creates and maintains student files in accordance with state laws and regulations
• Track receipt of student records and follow up with prior schools to obtain any missing documents
• Intake incoming student records and add to student files
• Receive requests for records for withdrawn students and prepare and send student files
• Upon receipt of records enter any needed student information into the Student Information System
• Act as point of contact for all requests for student information from schools and county agencies, and collaborate with administrative team to prepare any information needed to respond to such requests
• Ensure completion of withdraw forms
• Process student withdraws daily in the school Student Information System (SIS)
• Assist Operations Manager with attendance tracking and recording
• Receives incoming calls and directs the caller to the appropriate school department
• Troubleshoots and addresses all basic caller needs as appropriate, and provides assistance with caller concerns when able
• Receives and directs in-office visitors
• Receives, sorts and forwards incoming mail
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists with other related clerical duties such as photocopying, faxing, filing and collating
• Assists teams with special projects such as mailings, collection / tracking of information, data entry
• Assists with registration and travel arrangements for school staff as needed (ex : testing, Professional Development, conference attendance)
• Facilitates booking of any shared office spaces (conference or training rooms) as needed
• Establish and maintain a positive rapport with, students, parents, staff, school administration, and other stakeholders
• Maintain confidentiality concerning all student information and any professional matters
• Utilize effective time management
• Answer phones and assist in all aspects of maintaining a professional office, including but not limited to fielding and directing incoming calls, filing, copying, faxing, etc
• Assists lodging needs for test administration
• Other administrative responsibilities as required

About Us

We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances.

Ron Packard, CEO & Founder

ACCEL Schools is a network of 80+ high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States.

Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve.

Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more.

We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.

We offer the following benefits :

Life benefits time & peace of mind

• Paid time off
• Retirement contributions
• Optional Basic Life and AD&D insurance
• Voluntary life insurance (employee, spouse, child)
• Discounted childcare at Early Learning Academies locations

Health benefits stay well & thrive

• Medical, dental, and vision insurance
• Employee Assistance Program
• Voluntary short-term disability insurance
• Voluntary long-term disability insurance

Career benefits keep growing

• Career advancement opportunities throughout Pansophic Learning and our strong network of 4,000+ instructors and education professionals
30+ days ago