Executive Assistant

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies.

At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population.

As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Department of Workforce Development (DWD) :

We strengthen Indiana by understanding workforce needs, aligning resources, and providing access to services that empower Hoosiers to thrive in a changing economy.

Role Overview :

As an Executive Administrative Assistant to the Commissioner, you will be involved with a variety of administrative duties within a state agency involving a high degree of discretion in the interpretation, application, and execution of agency department policies and programs.

Salary Statement :

The salary for this position traditionally starts at $47,;but may be commensurate with education or work experience.

A Day in the Life :

The essential functions of this role are as follows :

• Provides direct administrative support to an executive administrator of an agency.
• Performs a variety of administrative duties that involve a high degree of discretion in interpretation, application, and execution of agency and department policies and programs.
• Works with a wide range of agency and state administrators, legislators, private companies, and the general public on routine and non-routine problems.
• Prepares administrative rules and procedures for executive administrator and / or board or commission.
• Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Coordinates and directs office services, such as records, departmental finances, budget preparation, and personnel issues to aid executive.
• Manages and maintain executive’s schedules and travel arrangements.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success :

The ideal candidate in this role should minimally have either

• a Master's degree with 3+ years of experience, or
• a Bachelor’s degree with 5+ years of experience, or
• an Associate’s degree with 7+ experience, or
• at least 8+ years of experience applying the below, with 2 years in an administrative, leadership, managerial, or supervisor capacity.

Related certifications and coursework may be considered for education or experience.

You must meet the following requirement to be considered for employment :

• Broad knowledge of the theories, principles, practices, and methodology of administrative management.
• Broad knowledge of department charge and programs
• Specialized knowledge of state government administrative structures
• Attention to detail and proofreading skills
• Organizational skills with the ability to prioritize tasks effectively and multitask
• Effective verbal and written communication skills
• Ability to communicate complex theories and principles to a broad spectrum, both verbally and in writing
• Ability to coordinate and motivate diverse, professional and support personnel
• Ability to be creative in developing alternatives to meet the department’s needs
• Ability to maintain cooperative work relationships

Supervisory Responsibilities / Direct Reports :

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana :

The State of Indiana offers a comprehensive benefit package for full-time employees which includes :

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program : Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to : 150 hours of paid new parent leaveUp to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity :

The State of Indiana is an Equal

Opportunity Employer