Events Coordinator

Job Description

Job Description

About APCO

You may have never heard of APCO. Let us introduce ourselves! We are the Association of Public Safety Communication Officials and to our 40,000+ members across the nation, we are the rockstars behind the most prestigious events in the emergency communications industry.

Founded in 1935, APCO International is the worlds oldest and largest organization of public safety communications professionals.

Our members manage, operate, build and support emergency communications systems for law enforcement, fire, emergency medical and other public safety agencies.

About the Team

Join a group of skilled event professionals who are committed to the events industry. Through innovation, communication, and collaboration we plan 4 to 5 annual events each year.

Our annual conference, APCOs largest and most prominent event, brings together 6,000+ professionals.

You will join a supportive team that highly values life inside and outside of the organization. Youll have a chance to travel occasionally, let your creativity shine and work within a dynamic team culture.

We want YOU to join our team and are so excited to meet you!

Who Should Apply

Are you ready to take the next step in your career? Are you passionate about events? Well help you advance your career with the knowledge and skills youll need to succeed. Lets chat!

The missing piece of our events team is a dynamic and engaging person. A self-starter who is highly organized, detail-oriented and motivated with superior time management skills, including the ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment.

Even if youre a recent graduate, this is a great opportunity to work on large city-wide events and to join an amazing team.

This is a hands-on role that requires attention to detail, and the ability to self-manage and work well within a small team.

About the Role

The Events Coordinator will support all events and sponsor fulfillment through a variety of functions. The Events Coordinator will work closely with the entire team and report to the Events Services Manager.

This position is an in-office position located in Daytona Beach, Florida.

The following are general descriptions of the essential job tasks of the position. Other related tasks may be assigned as necessary and appropriate.

Implement and coordinate special programs for the Annual Conference & Expo including, but not limited to, health and wellness program, community service project, mobile app and roundtables.

Oversee and manage, in conjunction with transportation provider, attendee transportation for the Annual Conference.

Coordinate Annual Conference volunteers including updating online scheduling system and serve as main contact for conference host committee.

Oversees deliverables for all sponsors and corporate partners. Monitors and tracks deliverables, follows-up on outstanding items, seeks sponsor approval and works with appropriate vendors to finalize.

Communicates sponsor logistics and deadlines for all events to sponsors. Requests and maintains all sponsor logos, web URLs, graphics, etc.

for signage, communications, and onsite implementation.

Obtains pricing on sponsored promotional items such as attendee bags, notebooks, etc.

Acts as main department contact for all customer service inquiries through [email protected].

Assist with event invitations, printing event material (surveys, programs), ordering and shipment of all meeting supplies.

Assist with content ideas for marketing emails and social media, proofing materials, and keeping on time with prepared marketing schedule.

Works closely with staff and vendors on various projects as assigned.

Performs related duties and responsibilities as required.

Qualifications :

Excellent communication skills, both verbal and written.

Strong people skills.

Strong presentation skills.

Competent in Microsoft Office and Outlook.

Initiative-taking and results driven.

Ability to work flexible hours

Ability to travel by vehicle or air as required

Minimum Experience Requirements

Baccalaureate degree in a related field.

Minimum of 3 years of work experience or education background in meeting planning

Previous work in an association environment preferred

Solid understanding of tradeshows and events

Cadmium experience a plus

Ability to work flexible hours

Required travel (15% - 20% annually)

Compensation : $40,000.00 - $50,000.00 per year

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.