Academic Programs Administrator -  1.0 FTE - Athletics (Primarily serves Lincoln HS)

Posting Timeline

PPS strongly encourages and recommends everyone who is able, to be vaccinated and remain current on the COVID-19 vaccine.

This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.

Position Details

Academic Program Administrator - Athletics

BASIC FUNCTION

The Academic Program Administrator - Athletics is directly responsible for the supervision of an entire school’s athletic

program including all coaches; site athletic facilities; all student fees and clearance; all equipment inventory, ordering

and management; fiscal management for all teams, including fundraising, and district fees / gate receipts; and after

school / evenings for all home contests (Fall, Winter, Spring). Acts as liaison with Portland Interscholastic League (PIL)

administration and ensures PIL and Oregon School Activities Association (OSAA) compliance. Follow Portland Public

School policies, rules, regulations and performance standards set by the District as well as performance goals

established for the individual teacher. This position reports directly to the District Athletics Department.

REPRESENTATIVE DUTIES

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical

tasks performed in this classification.

Participate in the development and implementation of department budgets; manage and / or oversee assigned School

Athletic budget allocations to ensure appropriate use of resources. Ensure timely submission of athletic expense

requests for payment of officials and other workers to the district office.

• Oversee equipment inventories.
• Develop and maintain a master sports calendar that includes conference and non-conference games / events for

each sport.

• Direct gym, building and athletic field use with the district office and maintain the district building use calendar.
• Direct gym use for practices and games and give final clearance for the use of either the gym or the athletic field.
• Work with coaching staff and transportation supervisor to schedule all athletic departure times and provide bus

supervision with trip sheets; redirect and reschedule if issues arise.

Facilitate travel arrangements and overnight accommodations for players or athletic teams and coaches

competing in postseason competition.

• Identify, recommend, and schedule appropriate competition for all non-conference events / games.
• Ensure officials’ are scheduled and in attendance at all non-conference contests.
• Following district procurement processes, establish and manage contracts and assign schedules for all game

workers for athletic contests including but not limited to chain crews, announcers, clock operators, scorekeepers,

line judges, etc. and submit the list of contracted workers for that contest to the event supervisor prior to the

event.

• Develop, lead,and monitor the process for collection of rosters for program information as needed.
• Supervise the performance of assigned certified and non-certified personnel; interview and select employees,

recommend and issue transfers, reassignment, termination, and disciplinary actions.

Monitor compliance issues as they relate to assigned programs; oversee and monitor certifications and licensures

for designated programs staff, as appropriate.

• Responsible for supervision of all home athletic contests.
• Evaluate each school athletic program on an annual basis; conduct and issue annual performance evaluation and

conference with all head coaches within three weeks after the conclusion of their sport season.

Plan, oversee and coordinate methods for district staff,students, parents, community organizations and other

stakeholders to increase the school’s athletic programs’ support.

Develop, collaborate, deliver and provide professional development and training to school athletic staff and

coaches as needed such as coaches clearance, seasons, sports meeting, Portland Interscholastic League Youth

Sports Programs, etc.

• Disseminate OSAA materials and enforce OSAA rules and regulations, including player eligibility.
• Manage, maintain, and communicate student eligibility to athletes and coaches as it pertains to the OSAA physical

cards and athletic code of conduct.

Manage and maintain properly completed physical card or alternate year physical card for every student

participating in athletics.

• Administer the school athletic code in a fair and consistent manner that is within the intent of the code.
• Assure all athletic functions are consistent with applicable state and federal regulations, policies and programs,

and the District's educational goals, objectives and policies, including OSAA policies and codes relating to and

participation in athletics.

• Implement district initiatives including Positive Coaching Alliance.
• Coordinate activities and events with Portland Interscholastic League Youth Sports Program (PILYSP) including

evaluating head coaches, administration support, collaboration, and training.

Attend and participate in a variety of meetings including weekly athletic conference meetings, workshops and in

services related to athletics; may prepare and deliver oral and written reports, recommendations, and

presentations to the Board, committees, parents, community stakeholders and others regarding a variety of

athletics topics.

• Supervise all club sports and OSAA activities, including Unified Sports.
• Develop, lead, and monitor site based Athletic equity plans.
• Implement, evaluate, supervise site based Guaranteed Viable Experience (GVE) plans by sport.
• Demonstrate a commitment to the Portland Public Schools Equity Initiative by developing a thorough knowledge

and application of the district Racial Educational Equity Policy, Equity in Public Purchasing and Contracting and

other board policies; participate in staff development, in-services and trainings related to diversity, equity and

inclusion in the workplace and in K 12 education; model appropriate behaviors; develop, recommend and

implement improvements to educational and business practices with awareness and understanding of their

impact in a racially and culturally diverse community.

Perform other duties as assigned.

EDUCATION AND TRAINING :

A State of Oregon issued Administrative License is required at the time of appointment and be maintained during the

course of one’s employment in this position.

PREFERRED QUALIFICATIONS :

A minimum of three (3) years experience as a successful head coach and one (1) to three (3) years experience as an

Athletics Administrator including Athletic Director. Experience working in a richly diverse school community and

environment.

Special Requirements :

Positions in this classification may require the use of a personal automobile and possession of a valid driver’s license.

Work hours will routinely include evening and weekend activities and meetings and district, school and student

functions.

Some positions in this classification may require the ability to read, write and speak in a language other than English.

FLSA : Exempt Approved

Date : June 2, 2022

Bargaining Unit : Non-rep

Salary Grade : (job code : 1286).

Work Year : 233

Portland Public Schools recognizes the diversity and worth of all individuals and groups and their roles in society. The District is committed to

• equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on race;
• national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; familial status;

economic status or source of income; mental or physical disability or perceived disability; or military service (Board of Education Policy 1.80.020-P).

Benefits Information

Portland Public Schools (PPS) offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, prescription, life and disability insurance, employee assistance program, 403(b) retirement savings plan and various leave and professional development programs.

Depending on the insurance option selected by the employee, there may be an employee contribution toward insurance.

Portland Public Schools is a public employer and participates in the Public Employees Retirement System (PERS / OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP / IAP, after serving six months under a PERS employer.