Sr. Project Manager (WeSolve)

Description

The incumbent for this position will need to report to project sites as needed. This position falls under Hilldrup's WeSolve Workplace Environments Inc.

Are you ready to open a world of opportunity in corporate relocation? WeSolve Workplace Environments is a global, full-service work environment company offering office relocation planning, coordination, and management services.

WeSolve helps organizations of all types and sizes, including Fortune 1000 companies, hospitality properties, and healthcare organizations, through options to solve their work environment opportunities and challenges.

By engaging key business functions such as finance, real estate, facilities, operations, human resources, and procurement, WeSolve develops and oversees thoughtful, nuanced commercial relocation plans that reflect the unique needs of an organization.

GENERAL DESCRIPTION OF POSITION

Responsible for leading and monitoring the strategic work activities for design and construction projects to ensure their timely completion, from the initial planning stages to the final execution stages.

Position ensures that all strategic activities and participants remain on schedule and task, and monitors communication across all involved disciplines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Synchronizes and plans strategic project scope of work and all deliverables. Determines and approves business partner space requirements, creates space plans when necessary.

Partners with design and construction to develop design programming information. Strategically leads client team, business units, trades and related cross functional services through project conversations before, during and after physical project begins.

Determines and develops criterion to meet the client's service need, create supporting visual plans when necessary. Partners with other trades and service entities to assist in develop supporting project information and / or program direction.

Manages multiple complex projects at one time with the ability to drive towards aggressive project schedules.

Coordinates the relocations of infrastructure and equipment across Service Lines. Recommends and suggest workplace standards.

Works closely with all internal and external customers to ensure adherence to corporate space standards and work environment policies.

Verify the of accuracy and approve of all move and facility plans.

Prepare and maintain project budget by collecting and managing all stakeholder information. Obtain and manage Purchase Orders process for all stakeholders.

Review and approve all project related invoices. Prepare and distribute RFP's. Obtain pre-approval for all change orders.

Track and communicate all change orders to the project team on a weekly basis.

Negotiates with all affected parties to set timelines and communicates the completion of project phases. Manages all vendors through the required steps to ensure successful completion and ensures successful completion within budget and time constraints.

Distributes appropriate documentation to project participants. Notifies and coordinates changes with appropriate internal and external groups.

Schedules and completes final building walk-through with key stakeholders. Conducts follow-up visits to all facilities upon completion of larger scale projects, ensuring business partner satisfaction.

Capable of taking on multiple roles on the planning team based on project and customer needs. Communicates tactical activities and how they affect project status, schedules.

Develops systematic process of envisioning a desired future and translating this vision into broadly defined goals or objectives and a sequence of steps to achieve them - beginning with the desired-end working backward to the current status.

At every stage of long-range planning the planner asks, "What must be done here to reach the next (higher) stage?" At every stage of strategic planning the planner asks, "What must be done at the previous (lower) stage to reach here?".

Recommend and explain software solutions to client and use client solutions : this may include several different types of CAD and CAFM solutions.

Manage documents in collaboration tools such as SharePoint, Drop Box, etc. Develop and manage project schedule in Microsoft Project and other scheduling software.

Advise all key stakeholders of changes with regard to project documents, process and schedule.

Perform any other related duties as required or assigned.

Position Requirements

EDUCATION AND EXPERIENCE

Four year college degree, or equivalent experience resulting in broad knowledge of a field related to the job, such as accounting, marketing, business administration, architecture, etc, plus 7 years related experience and / or training, and 12 to 18 months related management experience, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS

Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.

PLANNING

Considerable responsibility with regard to general assignments in planning time, method, manner, and / or sequence of performance of own work;

may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.

DECISION MAKING

Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance;

the latter of which would affect the work operations of other employees and / or clientele to a moderate degree.

ANALYTICAL ABILITY / PROBLEM SOLVING

Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision.

Interpolation of learned things in somewhat varied situations.

USE OF MACHINES, EQUIPMENT AND / OR COMPUTERS

Regular use of complex machines and equipment (desktop / laptop computer and software, road and production machines and equipment, etc.)

PUBLIC CONTACT

Extensive contacts with various diversified sectors of the public environment; wherein, the contacts are of major importance and failure to exercise proper judgment can lead to substantial losses to the organization.

EMPLOYEE CONTACT

Continuous contacts frequently involving difficult negotiations which require a well-developed sense of strategy and timing.

Involves contacts with senior level internal officials.

SOFTWARE SKILLS REQUIRED

Intermediate experience in MS Office AutoCAD experience is preferred

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is regularly required to sit, talk or hear; frequently required to stand, walk;

and The employee must occasionally lift and / or move up to 10 pounds, occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Full-Time / Part-Time

Full-Time

Position

Workplace Solutions Project Manager

Exempt / Non-Exempt

Exempt

Location

Raleigh-Durham-Chapel Hill NC Area

EOE Statement

Hilldrup is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

This position is currently accepting applications.