Virtual Administrative Assistant - PT Flex Schedule

Job Description

Job Description

We are seeking a part-time detail-oriented individual to work as part of a team for two executive level principals and assist in the management, maintenance and updating of their contact databases.

The ideal candidate will possess a keen eye for detail, strong organizational skills, and the ability to handle confidential information discreetly.

Key Responsibilities :

• Maintain and update contact information within Salesforce for two executives.
• Add links to LinkedIn profiles and upload contact photos in Salesforce.
• Tag and categorize contacts into different groups for targeted communications.
• Track and update attendance for various events, including social, philanthropic, and political gatherings.
• Assist in generating and refining invite lists for events based on contact interactions and familiarity with the database.
• Ensure the accuracy and completeness of contact data.
• Work closely with executive assistants to verify and input new contact details.
• Provide regular reports on the status and integrity of contact data.
• Identify and rectify data inconsistencies and errors.
• Collaborate with IT for Salesforce troubleshooting and updates.

Required Skills and Qualifications :

• Salesforce certification is highly desirable.
• College degree required.
• 1-2 years of experience in data management or administrative support, preferably with Salesforce.
• Proficiency in Salesforce CRM, MS Office, particularly Excel.
• Excellent attention to detail, organizational, and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to responsibly handle confidential information.
• Adaptability to work in a dynamic environment.

Preferred Skills :

• Experience with Salesforce CRM and understanding its features and capabilities.
• Familiarity with data management principles and database systems.
• Previous experience in an administrative role supporting executive staff.
30+ days ago