Senior Associate Vice President for Facilities, Development and Operations

Key Responsibilities

• Strategically directs the development and implementation of master plans, land use plans, area development plans, and other similar documents used to chart the future of the physical campus.
• Oversees and administers efforts to ensure compliance with requirements as related to CEQA / EIR and other land use regulatory authorities are met for all projects, including those which may be pursued independently by campus auxiliaries.
• Ensures accurate facility information and space records are maintained and utilized to provide analysis and evidence driven decisions.
• Oversees efforts to conduct routine building and infrastructure facility condition assessments and ensures information is utilized in physical and capital planning efforts and day to day decision-making.
• Directs the development and administration of an inclusive and feedback driven capital outlay planning process in collaboration with others.
• Strategically directs the development of a comprehensive multi-year capital outlay program inclusive of university auxiliaries and fee funded organizations.
• Serves as a project executive for large scale major capital projects and / or highly sensitive projects providing guidance, advice and support to project teams so as to ensure success.
• Serves as a project executive and senior leader for real estate development projects including development opportunity evaluation, real estate transaction efforts, and development project assessment, planning, and implementation.

To include public private partnerships.

• Acts as the University’s construction administrator responsible for the development and implementation of planning, design, and construction management processes and procedures ensuring all are compliant with campus, systemwide, and State regulations and procedures.
• In conjunction with department personnel, oversees and administers the overall campus construction project portfolio including development of the project implementation plan including required consultants, selection of delivery methods, budgetary oversight, procurement methods, and contract compliance.
• Ensures robust communication with the campus and key stakeholders concerning campus construction projects. Produces and publishes reports documenting project portfolio accomplishments and progress.
• Directly responsible for all services provided by Facilities Development & Operations.
• Oversees and administers the annual operating budget including establishment of cost recovery methodologies and rates and utility rate models.
• Oversees efforts to ensure services are delivered in a manner aligned with campus priorities and expectations while doing so within assigned resource allocations.
• Oversees, administers, and directly leads efforts associated with the development of service level agreements with campus auxiliaries, fee funded programs, and others.
• Oversees efforts across the development associated with personnel management ensuring a consistent approach between units and compliance with campus, systemwide and other requirements.
• Oversees development and implementation of employee recognition and engagement initiatives as well as training and professional development programs including succession planning efforts.
• Serves as a key point of contact with University Personnel with respect to collective bargaining and labor relations issues.
• Ensures a high level of organizational responsiveness and communication to understand customer needs and maintain effective customer relationships.
• Oversees and administers efforts to improve the customer experience and ease access to services and information utilizing varied methods of communication, including a robust unit website.
• Advises the Vice President- Administration & Finance on situations which require political acumen and sensitivity. Analyzes situations and develops possible solutions and recommendations for consideration, implementing such where directed.
• Participates in systemwide meetings, relevant trade associations and conferences to remain current in industry best practices and serves on campus and systemwide committees as assigned.

Knowledge, Skills & Abilities

• Thorough knowledge of physical planning principles and standards as related to a university and urban environment.
• Thorough knowledge of capital planning including ability to develop a broad and wide-ranging portfolio to support the University’s goals and strategic initiatives.
• Thorough knowledge of real estate development including property assessment, project feasibility, planning, financial, real estate transaction, and development phases of a project including public-private partnerships.
• Thorough knowledge of and ability to administer a robust design and construction management program utilizing various delivery and contracting methods while complying with campus, systemwide and regulatory requirements.
• Demonstrated knowledge of and ability to effectively administer services necessary to efficiently maintain and operate a complex physical plant inclusive of power generating systems and utilities networks while complying with regulatory requirements.
• Demonstrated knowledge of and ability to effectively administer environmental health and safety programs including maintaining compliance with regulatory requirements.
• Thorough knowledge of applicable state and federal codes and regulations pertaining to the development of land and / or construction of improvements including the California Building Code, California Environmental Quality Act, and other regulations governing campus facilities.
• Demonstrated knowledge and understanding of public works contracting and procurement requirements and skills required to develop and analyze proposals and negotiate favorable business terms.
• Thorough knowledge of organizational management and strategic planning necessary to lead a large and complex organization including the ability to develop and administer necessary plans, policies, processes, and procedures to achieve goals and priorities.
• Demonstrated record of successful financial planning, budgeting, and fiscal management including the ability to successfully manage multi-functional programs with significant budgetary impact.
• Demonstrated ability to develop and monitor key performance metrics to ensure the department and its services operate efficiently while effectively serving the campus and meeting budgetary parameters.
• Demonstrated success implementing customer-focused and evidence-driven service approach to work efforts while motivating staff in a challenging environment.

To include the ability to establish programs to create a holistic service feedback loop upon which to base service level improvements.

• Extensive knowledge of personnel management in a collective bargaining environment including interacting effectively with many levels of personnel, providing sound analysis and guidance to management staff, performance management, dispute resolution, and team development.
• Demonstrated ability to be a creative problem-solver, a strategic thinker, and an effective decision maker.
• Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with multiple abstract and concrete variables.
• Ability to maintain high quality standards of work, leadership, ethics, commitment, and professional responsibility and judgment.
• Ability to effectively respond to the needs of the constituency for a major metropolitan university while driving and sustaining a high performing, service-focused organization.
• Ability to communicate effectively and work harmoniously with a diverse group of individuals at all levels within and outside of the organization.

Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.

• Ability to lead by example, modeling a caring, collaborative and open culture and environment which values the individual, teams and teamwork, ethical conduct, exemplary customer service and quality results.
• Ability to establish and maintain effective working relationships and serve as a department liaison with other departments and individuals across the campus and with outside agencies and the community.
• Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation.
• Ability to communicate with constituents in a professional and respectful manner
• Ability to quickly obtain knowledge of and comply with organization, system-wide, and governmental policies, procedures, and regulations applicable to areas of responsibility.
• Ability to independently recognize and accommodate changing priorities; meet deadlines / goals; and complete routine tasks despite intermittent interruptions.

This includes managing multiple tasks and working proactively to avoid crisis and backlog.

• Ability to build a culture of accountability and transparency characterized by individuals holding themselves personally accountable for their actions.
• Ability to foster teamwork by maintaining a positive, cooperative, productive work atmosphere while establishing effective working relationships within a diverse population and with those from various cultural backgrounds.
• Ability to operationalize sustainability concepts (economic justice, social justice, environmental justice) into all aspects of performing job duties.

Required Qualifications

• Bachelor’s degree in urban or regional planning, engineering, architecture, construction, business administration, public administration, or a related field OR equivalent experience such as might be attained through ten years of progressively responsible experience, of which a minimum of three years is associated with senior level experience
• Ten years of progressively responsible experience within the field of facilities management, design / construction management, and real estate management, of which a minimum of three years is associated with senior level experience in a complex organization
• Demonstrated experience in a collective bargaining environment
• Demonstrated success leading and overseeing teams responsible for the physical and / or capital planning and construction of large-scale commercial projects
• Demonstrated acumen in the development of multi-year capital outlay plans

Preferred Qualifications

• Master’s degree in a related field
• Certified Access Specialist through the California Division of the State Architect
• Experience in a higher education environment
• Demonstrated experience developing and implementing strategic plans
• Demonstrated experience building and sustaining a high performing, service-focused organization

Compensation

Classification : Administrator IV

Anticipated Hiring Range : $19,167 / month - $20,834 / month

CSU Salary Range : $9,625 / month - $30,896 / month

The final hiring salary will be commensurate with experience.

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .