An insurance firm in Connecticut is seeking an administrative assistant. The ideal candidate will be incredibly organized, detail-oriented, and able to juggle multiple priorities at once supporting a team of senior executives.
Fully onsite in Norwalk, CT
65K - 80K plus OT & bonus
8 : 30am - 5 : 30pm
Requirements :
- Manage calendaring and scheduling for a team of senior executives
- Arrange travel and submit expenses as needed
- Complete administrative tasks for various members of leadership team including arranging meetings, conducting research, preparing documents, handling expense reports, and answering phones
- Assist in creating agendas, collecting feedback from meeting attendees, and follow-ups for meetings and projects
- Update financial documents, assist in drafting and editing (redlining and blacklining) legal agreements and other documentation as required
- Manage company vendor accounts; add / remove employees, adjustment stipends for catering, and create check requests from monthly invoices
- Coordinate events and work with administrative team to ensure overall tidiness and smooth operations of office
- Serving as a back-up for the Receptionist and the Executive Assistant as necessary
- Performing ad hoc projects as needed
Basic Qualifications
- Minimum 5 years supporting a team, ideally senior level executives out of a professional services environment
- Bachelor's degree preferred
- Excellent organizational, proofreading, writing and interpersonal skills
- Strong time management skills, high degree of accuracy and ability to meet deadlines
- Proficiency in MS Word, Excel, Outlook and PowerPoint
- SharePoint experience a plus
- Ability to interact with all levels of employees and clients, creating strong working relationships
- Must be able to anticipate and solve for challenges
- Notary Public a plus
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