Program Specialist - Athletics 121060

Employment based visa sponsorship will NOT be considered for this position.

Position Number : 121060 Position Title (Classification Title) : Program Specialist 121060 Working Title : Program Specialist Job Summary : This is a support person for the Department of Intercollegiate Athletics.

This position maintains confidentiality, determines priorities, exercises initiative and mature judgment as required by performing duties.

The position is responsible for assisting in daily operational activities including but not limited to, assisting in program implementation, collecting, compiling and organizing data, cash handling, assisting in preparing final reports, travel documents, compliance / financial documents.

This position is often the first point of communication for 15 intercollegiate athletic programs and must maintain awareness of all NCAA and GSC activities.

DepartmentIntercollegiate Athletics FLSA : Non-Exempt Minimum Qualifications : A high school diploma and four years of appropriate experience.

Appropriate college coursework or vocational / technical training may substitute at an equivalent rate for the required experience.

Position Qualifications : Experience utilizing Excel and Microsoft Word applications and ability to navigate the internet.

Good verbal and written communications skills. Superior organizational and time management and ability to prioritize tasks and meet deadlines.

Preferred QualificationsFour years experience in an office setting. Ability to work under pressure, make decisions, and use good judgment.

Knowledge of NCAA, GSC, University and Athletic Department policies and procedures a plus. Essential Functions / Job Duties :

70% - Effectively communicate with staff, patrons, vendors, and other University personnel as they visit or call Intercollegiate Athletics.

Prepare and review purchasing and travel reports to ensure the required documentation is attached and that it complies with University policies.

Scan, copy and upload documents as needed. Prepare direct pay requests, revenue refunds, cash transmittals, and other requests pertinent to business operations.

Contact vendors to request statements, invoices, and make payments. Update financial reports by collecting data and entering into the appropriate departmental documents. - (Essential)

20% - Maintain inventory of office supplies and order for staff as needed. Deliver documents to University departments on campus.

Assist with compiling necessary information for staff to complete reports. - (Essential)

10% - Assist with departmental events or competitions. Other duties as required. - (Essential)

Physical Demands :

Physical Requirements : Regularly involves lifting, bending or other physical exertion. Often exposed to one or more disagreeable environmental factors, such as heat, cold, noise, dust, dirt, chemicals, etc.

with often to the point of being objectionable.

Impact of Deadlines : Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities.

Difficult to anticipate nature or volume of work with certainty beyond a few days.

• Standing : Daily
• Walking : Daily
• Sitting : Daily
• Reaching with hands and arms : Daily
• Climbing or balancing : Occasionally
• Stooping : Occasionally
• Use of hands to handle objects : Daily
• Lifting up to 10lbs : Frequently
• Lifting up to 25lbs : Occasionally
• Lifting over 25lbs : Occasionally
• Talking as express or exchange of ideas verbally : Daily
• Hearing as perceive sound by ear : Daily
• Vision as distinguish colors & depth : Daily

Special Requirements or Considerations of the Job :

This position is eligible for veteran's preference.

This position requires fingerprinting.

This position requires a criminal background screen.

This position requires a valid driver's license.

Number of Vacancies1 Work Hours8 : 00 a.m.- 5 : 00 p.m. FTE1 Salary Range40,000