Description
The position provides administrative support for the Office of Information Technology. Primary duties are to manage budget activities for all of Information Technology, monitor all charges against Information Technology funds, prepare and monitor all Purchase Order and Accounts Payable authorizations.
Vendor coordination, preparation of Vendor RFP's, answers Vendor inquiries, and monitor Vendor Quality performance, track and manage vendor invoice, contracts, and with awareness of contract due dates.
Manage confidential matters such as Information Technology salary administration, outsource vendor contract administration and pricing.
Perform special projects and other duties at the direction of the CIO.
Examples of Duties
- Acts as Facilitator to committees chaired by the CIO.
- Collects information, organizes it, and prepares drafts of reports to various University committees or offices.
- Assist the CIO in the creation of the office budgets and ensure that all payments are from approved expenditure lines.
- Prepare all Purchase Orders and Accounts payable authorizations
- Maintain and organize all invoices, contracts with awareness of contract due dates
- Coordinate with AP on Purchases, payments and dept fund transfer
- Provide Administrative Support for IT Staff
- Flexible, change adaptive.
- Works well under tight deadlines.
- Produces work of the highest quality on a consistent basis.
- Willingness to work irregular hours and weekends
Typical Qualifications
- Three years of administrative support with basic accounting experience, with a preference for candidates with experience supporting a senior level executive.
- Bachelor's degree is preferred, High School Diploma required with equivalent additional experience instead of a college degree.
- Relevant experience should include :
- Coordinated activity wide budget preparation and financial review
- Coordination of Vendors relationships
- Administered of personnel evaluation and salary administration
- Experience with workstation based management and administrative tools, such as project management, professional time accounting, and financial planning PC packages.
- Possess excellent written, verbal, and interpersonal skills.
- Demonstrated ability to work independently and to exercise sound judgement and initiative.
- Ability to manage multiple priorities and assimilate complex confidential information.
- Proficiency with a wide variety of technical tools such as the Microsoft Office Suite, Google Suite, and Adobe Professional and Creative Suite.
- Proven ability to resolve sensitive situations appropriately.
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