We are looking for an organized, multitasking, high-energy Medical Office Manager to join our team full-time . You must have a passion for helping kids learn and have fun!
As the Office Manager, you will be responsible for keeping everything running smoothly in the center. You are a core team member, utilizing your multitasking, organization, and communication skills daily.
It will be critical for you to understand a sense of urgency and prioritize tasks quickly. The office is quite busy; at any given time, you may be checking in anxious parents and their children, tending to phones, faxes, collecting necessary intake forms, and ensuring it is all done with a smile and accuracy.
Working for SOS : https : / / www.youtube.com / watch?v BrXKM3XtjTY&t 25s
Our Mission : https : / / youtu.be / 85rG7zcp7yM
Take a tour : https : / / youtu.be / KW-an-x9JWw
JOB DESCRIPTION :
- Work at the front desk Monday - Friday 7 : 45am-5 : 00pm.
- Receptionist duties (answer phones, send / receive faxes, respond to emails, client check in / out).
- Client Intake Procedures (give tours, review admissions forms, schedule assessments).
- Insurance Correspondence (benefit verification, preauth requests).
- Purchasing duties (Stock office supplies).
- Scheduling (Create client / staff daily schedules, track cancellations).
- Cleaning Duties (keep lobby and conference room clean and orderly).
- Plan Monthly Client Field Trips (accept permissions slips, arrange transportation).
- Staff Onboarding (prepare locker / uniforms, review employee handbook with them).
- Event Planning for clients (make arrangements for Monthly Community Workshops, Quarterly Autism Community Social Events).
- Event planning for staff (make arrangements for Quarterly staff in-service trainings and team building activities).
QUALIFICATIONS :
- BLS / CPR certification.
- Excellent oral and written communication skills.
- Ideally, bilingual (English and Spanish).
EXPECTATIONS :
- Provide high-quality customer service to our clients.
- Maintain client privacy in accordance with HIPAA laws.
- Maintain the clinic's reputation for an organized, team environment.
- Behave professionally with all staff members, clients, and caregivers.
REPORTING HIERARCHY :
Report to the CEO.
BENEFITS :
- Salary : 45,000 - 50,000 USD annually (depending on experience).
- 10 days paid vacation.
- 10 days paid holidays.
- Company paid certification opportunities.
- Medical allowance.
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