Our client, a leading biotechnology research firm is seeking a proactive and highly organized Executive Assistant to support their CEO.
This is a hybrid contract role in Redwood City, CA looking for a rock star to go full-time with. The ideal candidate will have exceptional communication skills, strong attention to detail, and a passion for the biotechnology field.
If you have a proven ability to manage multiple priorities, maintain confidentiality, and foster relationships with internal and external stakeholders, we encourage you to apply!
Please note this is a temp-to-perm role in Redwood City, pay will $130-140k
Key Responsibilities :
- Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare and organize materials for meetings, including agendas and presentations.
- Draft and edit correspondence, reports, and other documents as needed.
- Act as the primary point of contact between the CEO and internal / external stakeholders.
- Facilitate communication and ensure timely responses to inquiries.
- Represent the CEO in meetings when necessary, taking notes and providing follow-up.
- Assist in the coordination and tracking of special projects and initiatives.
- Help prioritize tasks and deadlines, ensuring timely completion of objectives.
- Handle sensitive information with discretion and maintain confidentiality.
- Ensure compliance with company policies and procedures.
- Organize and coordinate company events, board meetings, and retreats.
- Support logistics for conferences and industry events.
Requirements :
- Bachelor’s degree preferred
- 3+ years of experience as an executive assistant, preferably in a biotechnology or scientific research environment.
- C-level experience is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and a proactive mindset.
- High level of professionalism and integrity.
- Interest in biotechnology and an understanding of industry terminology is a plus.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.
com / home / candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.
We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Executive Assistant to the Chief Machine Learning Officer
We are searching for a professional, polished Executive Assistant to support our Chief Machine Learning (ML) Officer. You will own all administrative, logistical, and project-related tasks to support our Chief ML Officer and the organization. You will not only be their right-hand partner but will pl...
Executive Officer Information Technology
We are seeking an Executive Officer, Information Technology who will be assisting the Chief Information Technology Officer (CITO) in executing the overall functioning of the organization's Information Technology Services (ITS) by supporting and leading the internal ITS staff to meet their objectives...
Executive Assistant
Drives a motor vehicle to attend workshops, meetings and other events to present and/or obtain current information used to develop original materials or make modifications to existing procedures. This classification requires visual comparison and acuity; manual dexterity; oral communication to small...
Executive Administrative Assistant
We are seeking an Executive Administrative Assistant to Support a Director in our Human Interface Design team. Accustomed to problem-solve issues in a timely manner and proactively communicate decisions to appropriate individuals. Interest in learning and growing with the team and ability to proacti...
Executive Assistant
We are seeking a highly organized and proactive Executive Assistant to support our client in Menlo Park. Minimum of 5 years of experience as an Executive Assistant or in a similar role. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without...
Executive Assistant Office Manager, SE Ventures
Reporting directly to Managing Partner, SE Ventures, the Executive Assistant/Office Manager will be in charge of managing the office on a day to day basis as well as provide administrative support to Managing Partner and the two General Partners in the office. Participate in meetings, take notes, pr...
Chief Operating Officer (COO) => Relocate to China
Job Title: Chief Operating Officer (COO). The COO will work closely with the executive team to develop strategic initiatives that align with the organisation’s mission and drive operational excellence. Collaborate with the executive team to shape the vision and long-term strategy for the AST. Lead t...
Executive Assistant
The Executive Assistant will provide an efficient and professional administrative support service to fee earners. The Executive Assistant is principally responsible for ensuring that core tasks such as calendar management, travel arrangements, expenses, editing documents, answering telephones are ma...
Executive Assistant, Sustaining Operations
Amazon is seeking a dedicated, resourceful, self-motivated Executive Assistant to support multiple Directors within our Sustaining Operations team, and who wants to work in a fast-paced, exciting, and growing organization. You possess the ability to complete complex tasks quickly with little to no g...
Executive Assistant, Global Finance
We are seeking a highly organized, proactive, and detail-oriented professional to join our Global Finance team as an Executive Assistant to our Senior Vice Presidents (SVPs) and Vice Presidents (VPs) of Finance ("Finance Executives"). Critical to this role are strong organizational and communication...