Senior Administrative Assistant

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title : Senior Administrative Assistant

Location(s) : Raritan, NJ

Key Responsibilities :

Proactive calendar coordination, including scheduling and arranging meetings with internal and external partners to ensure leaders time is accurately prioritized.

Provide support group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.

large group, cross functional launch meeting coordination.

Domestic and international travel arrangements; The leader travels about 40% of the year, must be able to handle complex calendar and international travel responsibilities for the leader.

Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports.

Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, WebEx (BT meetings), Zoom, Teams, Global Connect, Workday, Our Source, e-marketplace.

• Coordinate and administer Global Services Service Excellence and Experience engagements by managing statements of work and purchase orders;
• tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports;

developing periodic reporting and communicating purchase order status reports.

Achieve results in the absence of day-to-day mentorship with ability to positively advocate for oneself when guidance, is needed Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems.

The Senior Assistant may provide back up support to other Administrative Assistants.

Qualifications

A minimum of a high school diploma is required, preferably a Bachelor's degree.

A minimum of 6-10 years of experience in an administrative capacity supporting senior management is required.

Excellent communication skills are required.

Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.

Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises.

The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.

Demonstrated project management experience.

Large event planning experience required.

Strong organizational skills and attention to detail is required.

Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.

Expertise in Microsoft PowerPoint is preferred.

Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required.

Expense reporting system (Concur) is required.

Experience with software based platforms, remote communications platforms and IT is highly desired

Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and / or running budgets is highly preferred.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans or individuals with disabilities.