Search jobs > Jurupa Valley, CA > Fleet administrator

Fleet Administrator

Pavement Recycling Systems
Mira Loma, CA (PRSH)
$23-$28 an hour
Full-time

Pavement Recycling Systems is the Western United States premier provider of Recycling Solutions to reclaim, preserve, and rehabilitate pavement at any stage.

Becoming a team member of PRS introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career.

We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results.

As a Fleet Administrator you will provide support in all activities related to Fleet operations by preparing and maintaining accurate records of vehicles, drivers, insurance and required regulatory filings and reporting.

Primary Responsibilities

  • Assists with administration of fleet procurement, including rentals, rental returns, purchase of new equipment and / or disposal of old assets.
  • Processes data administration and reporting by maintaining master list(s) and breakdown of Fleet financials; including equipment (tools, on / off road units and any attachments, stocked / issued items under Fleet) and other support assets.
  • Complies with administration; data entry, tracking and reporting of all vehicle and driver compliance (annual inspection, bit inspection, all Fleet permits (PERP, weight, etc.

and other local, state or federal mandated inspections or permits.

  • Records and provides weekly reporting on Fleet employees to Fleet Manager(s); time sheets, credit card reconciliations, and other.
  • Serves as main point of contact and resolution coordinator for Managers and Fleet on all vehicle citations, licensing, registration, Toll Road / Fastrack, and Prepass items.
  • Managing vendor relationships and payments including coding, tracking, and processing of invoices.
  • Maintaining and reconciling Fleet asset financial records and assisting with month-end close.

Qualifications

  • Requires knowledge of budget and expense analysis techniques. leading fleet maintenance practices, and applicable legislation / regulations
  • Must have strong analytical, problem-solving, and decision-making skills with ability to interpret / understand ambiguous questions and / or information.
  • Ability to work both independently and in a collaborative team-oriented environment.
  • Demonstrated interpersonal skills to maintain productive working relationships with fleet personnel, user groups, and outside vendors.
  • Must be well organized to meet heavy workloads and be able to effectively manage multiple tasks.
  • Requires experience and proficiency within the Microsoft product suite, including Excel, Word, PowerPoint, and Outlook for managing fleet management activities.
  • Knowledge of fleet operations with an emphasis on the core NAFA fleet management principles including : Asset, Business, Financial, Data / Information, Maintenance, Risk and Fuel Management is a plus.
  • Ability to apply common sense to carry out instructions and deal with challenges / issues.
  • Must demonstrate strong ethics, interpersonal skills, and the ability to effectively manage stress and engage in continuous learning.
  • Specialized focuses on fundamental automotive theory, equipment technology, analytics, Internal / External workflow methods and Formal fleet / parts management coursework is a plus.
  • Experience in various specific computer software programs (Dynamics D365, Fleetio, Samsara, AssetWorks or similar)

Education and Experience

  • High School Diploma or equivalent. Bachelors degree preferred.
  • Minimum 2 years experience in a Fleet administration role or 3-years in accounting / financial planning role.
  • Proficient in Microsoft software such as Word, and Excel.
  • Must have good business written and oral communication skills and effective listening skills.
  • Must be fluent in English.
  • Strong customer service skills a must.

Why Join

  • ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
  • 401K Retirement Benefits are extended to all Non-union employees.
  • Health, Dental, and Vision as well as other supplemental health insurance.
  • Holiday Pay
  • Opportunities for career advancement
  • On the job training provided to all employees
  • Work for an industry leader in various disciplines and markets

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to :

  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.
  • The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance;

stoop, kneel, crouch, or crawl; and smell

The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

30+ days ago
Related jobs
Pavement Recycling Systems
Jurupa Valley, California

As a Fleet Administrator you will provide support in all activities related to Fleet operations by preparing and maintaining accurate records of vehicles, drivers, insurance and required regulatory filings and reporting. Processes data administration and reporting by maintaining master list(s) and b...

Promoted
Ramin Tayami MD Inc
Corona, California

Tayani Institute is seeking a dynamic, energetic, high level and knowledgeable Back Office Ophthalmic Medical Assistant to join our growing and thriving Ophthalmology practice in Southern California. We have Medical Assistant positions available in Santa Ana, Laguna Hills, and San Clemente. Answer a...

Promoted
Inland Empire Utilities Agency
Rancho Cucamonga, California

Practices, documents and terminology used in condition-based maintenance, predictive maintenance and the performance of all preventative and predictive maintenance on the equipment and systems used in a composting facility. Are you interested in a meaningful career as an integral part of one of the ...

Promoted
Nelson Connects
CA, United States

We are seeking a highly organized and experienced Project Manager to oversee underground utility projects, including water, sewer, and electrical infrastructure. Prepare and present regular project progress reports, including financial updates and any changes to project scope. This role involves man...

Promoted
Reli.
Riverside, California
Remote

Operations management, process improvement, operations manager, compliance, team leadership, SOP development, continuous improvement, KPI management, core skill development, executive support, strategic planning. We are seeking an experienced and strategic Operations & Process Manager to lead and op...

Promoted
Otis College of Art and Design
CA, United States

The Medical Office Assistant will be responsible for both front office and back-office duties such as scheduling medical appointments; answering the phones; intake and room patients; labs draws and prepping labs, in addition to other clinical duties. The Medical Office Assistant is responsible for a...

Promoted
Modern Woodmen of America
Ontario, California

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative acti...

Promoted
CB Partners, LLC
Ontario, California

The ideal candidate is a proactive problem solver with excellent organizational skills, capable of handling the fast-paced and dynamic environment of fleet management. Manage daily fleet operations, including scheduling, dispatching, and maintenance planning. Track and analyze fleet metrics, fuel co...

Promoted
Phaxis
CA, United States

Finance Integration Project Manager. ...

Promoted
Vorto
Ontario, California

Are you passionate about leading operational excellence in an entrepreneurial and dynamic work environment? Are you yearning for an opportunity to utilize your creativity to grow a scaling process? We are looking for a Fleet Manager to join us on our journey to facilitate a digital revolution in the...