Assistant Director of Campus Venue Services

Details

Posted : 04-Apr-24

Location : New York, New York

Type : Full-time

Salary : Open

Internal Number : JR105216

Since our founding in 1919, The New School has pushed the boundaries of knowledge, creativity, and societal engagement. Today, we are a comprehensive university with a unique multi-dimensional academic approach designed to foster deep critical thinking and creative problem-solving, enabling students to actualize their potential and vision.

This position will be responsible for marketing and promoting New School venue lease opportunities to potential clients, event planners, neighborhood representatives, and others.

As well provide support, as necessary, to internal university event planning.Â

Reporting directly to the Director of Business and Auxiliary Operations, the Assistant Director of Campus Venue Services is responsible for contributing to the development of a thriving, revenue-generating initiative, attracting corporate clients and organizational partners, and implementing events with an eye on exemplary customer service and reaching and / or exceeding revenue goals.

The New School is strongly committed to diversity and inclusion in the workplace and particularly seeks applications from members of underrepresented groups, as well as candidates who share this commitment.Â

RESPONSIBILITIES

Market and promote The New School venue lease opportunities to potential clients, event planners, neighborhood representatives, and others.

Provide exemplary service to venue lease clients : meet with clients to tour facilities; understand the purpose of the event and the client expectations;

plan the scope of the event; develop timeline and budget; solicit bids from vendors and service providers; develop contracts and other necessary documents.

Manage necessary event planning and on-site details for venue lease events including but not limited to : coordinate audio / visual, room set up and security, manage external vendors such as videographers, photographers, and supervise on-site student workers and volunteers.

Cultivate opportunities for The New School to host academic conferences and other national events whose objectives align with New School values.

Maintain client database and accurate event records, tracking invoices, payments, customer satisfaction, and other metrics.

Improve upon existing or develop new methods for tracking, analyzing and reporting additional data.

Coordinate execution of venue lease contracts and payments with designated staff in the Office of General Counsel and Office of Finance and Business.

Develop an annual business plan to summarize results and make recommendations for improving venue-lease operations and revenue.

Pursue potential partnerships and opportunities for New School involvement in events and communicate with deans and faculty on planning partnered events.

Oversee the development of digital and print materials necessary to promote the spaces.

Collaborate and develop strong relationships with colleagues from across the university, but in particular, from AV, Facilities, Security, General Counsel, Finance and Business and University Development and Alumni Relations.

Remain informed on university policies, guidelines and best practices for event planning and act as a resource for the university on these practices.

Perform administrator role in university inventory and scheduling systems; assist with planning of special projects, as needed and perform other duties as assigned.

MINIMUM QUALIFICATIONS

Bachelorâs degree required.

Minimum of 4 years experience in event planning, conference organizing or related field.

Experience creating business plans, managing budgets and payments, and developing contracts.

Exemplary customer service and communication skills, with the ability to effectively communicate information and ideas in written and verbal format, and build and maintain positive relationships.

Excellent organizational and problem-solving skills and attention to detail, policies and deadlines.

Self-starter, with the ability to work both independently and as part of a multi-functional collaborative team.

Excellent knowledge of Microsoft Word and Excel.Â

PREFERRED QUALIFICATIONS

Bachelorâs degree, preferably in communications, marketing, business affairs or related fields.

Experience in an academic environment and / or in the New York City context a plus

WORK MODE

Hybrid / Split - Employees hired for this position have regularly scheduled, consistent percentage of time on campus (ex 1-4x / week) and also work some of the time remotely.Â

Some evening and weekend hours are required. #LI-Hybrid

SALARY

$65,000 - $70,000 per annum

We look forward to receiving your application!

About The New School The New School, a leading university in downtown New York City, offers degree and nondegree academic programs in design, the social sciences, the liberal arts, management, the arts, and media.

Students benefit from small classes, superior resources, and renowned faculty members who practice what they teach. Continuing education courses and public programs place the university at the center of New York’s cultural and intellectual life.