Scheduler Full-Time (1st Shift / Days)
REFER A FRIEND Current Employees Apply BACK Location : Houston Methodist West Hospital
18500 Katy Fwy
Houston, TX 77094
Job Ref : 58159 Talent Area : Administrative Job Shift : 8a-5p 1st - Day Job Type : Full-Time Work Week : Monday - Friday Posted Date : July 1, 2024
At Houston Methodist, the Scheduler position is responsible for providing consumers access to care and treatment through appointment-based availability of healthcare services at a designated facility.
This position ensures quality patient surgical and / or ancillary services scheduling by acting as a liaison between patient, facility, and providers to ensure exams, tests, and procedures are scheduled timely, accurately, and appropriately.
The Scheduler may also pre-register patients timely in the electronic health record (EHR) so pre-certification, authorization, and verification of insurance benefits can be obtained in a timely manner.
Requirements :
PEOPLE ESSENTIAL FUNCTIONS
- Promotes a positive work environment and contributes to a dynamic team focused work unit that actively helps one another to achieve optimal departmental and organizational results.
- Serves as a liaison between patient, facility, and physicians to ensure exams, tests, and procedures are scheduled timely, accurately, and appropriately.
Communicates special requests and add-ons with appropriate department team as needed.
Communicates with departments throughout the facility when barriers to the current schedule present.
SERVICE ESSENTIAL FUNCTIONS
Schedules patients for services accurately on the appropriate schedule. Synchronizes the appointment calendars in order to effectively schedule patients according to physician / department availability and urgency of patient service requirements as needed.
May also provide pre-registration services.
Obtains valid and compliant orders and schedules patients based on the physician order and according to department criteria.
Enters all diagnostic services, surgical services and special procedures on the schedule as applicable.
- Confirms patients' appointments, instructs on location and directions to facility / department, relays pre-appointment preparations, and arranges for patients to have interpreter, mobility, or other assistance as needed for the visit.
- Establishes / updates the hospital account record to include detailed patient demographic and insurance information in EHR system, selecting insurance plans and payers, and medical necessity determination.
- Responds promptly to requests by staff, patients, and physicians; reschedules and / or cancels appointments as needed.
Assists with resolving EHR work queues that support scheduling.
QUALITY / SAFETY ESSENTIAL FUNCTIONS
- Communicates to resolve patient access and quality service matters. Keeps open channels of communication with physician, patient, and service areas regarding action taken and outcome.
- Schedules patient appointments utilizing standard operating procedures and enters data into EHR system with a high level of thoroughness, accuracy and timeliness.
- Meets scheduling goals set by the department (e.g., abandonment rate, productivity / activities per hour, etc.).
FINANCE ESSENTIAL FUNCTIONS
- Gathers demographic and insurance information so that the patient's insurance may be verified, authorization obtained, and patient's portion determined prior to the patient's date of service.
- Organizes time effectively, minimizing incidental overtime, and sets priorities. Utilizes time between heavy workloads efficiently and helps other team members.
GROWTH / INNOVATION ESSENTIAL FUNCTIONS
Seeks opportunities to expand learning beyond baseline competencies with a focus on continual development. Generates and communicates new ideas and suggestions that will improve quality or service.
This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business / job duties as assigned.
Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
Qualifications : EDUCATION
EDUCATION
High School diploma or equivalent education (examples include : GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
WORK EXPERIENCE
- Two years of experience in a medical setting or call center environment
- Medical scheduling experience preferred
LICENSES AND CERTIFICATIONS - REQUIRED
N / A
KNOWLEDGE, SKILLS, AND ABILITIES
- Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
- Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
- Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
- Ability to multi-task and flexibility to meet the needs of patients, physicians, and department
- Knowledge of basic registration / access functions and insurance procedures
- Ability to problem solve
- Basic understanding of medical terminology and diagnosis / procedural codes
- Ability to remain calm in stressful situations with patience and understanding
- Excellent customer service and professional communication skills
- Proficient computer skills and ability to learn and navigate multiple software programs
- Ability to handle detail work accurately and rapidly
Rehab Services Fellow - Full Time - Days
Monitors patient progress; maintain timely and accurate patient records. With guidance, uses resources efficiently to maximize utilization of time and equipment. Self-motivated to independently manage time effectively and prioritize tasks for self and clinical fellowship assignments. Maintains accur...
Electroencephalographic (EEG)Technician - Full Time - Days
Enters charges at the time service is delivered. Submits all reports, billing and other paperwork within a timely manner. Self-motivated to independently manage time effectively and prioritize daily tasks. High School Diploma or equivalent education (examples include: GED, verification of homeschool...
Charge Nurse II - OR - Days - Full-Time
Oversees shift by shift resource utilization through the allocation of staff, supplies and contributions to the patient throughput. Implements department strategies to achieve financial target and encourages others to do the same through timely documentation of care, optimizing efficiency, minimizin...
Certified Hand Therapist - Full Time - Days - Pin Oak
Uses resources efficiently to maximize utilization of time and equipment. Maintains accurate and complete documentation of patient education and procedures performed in a timely manner in the patient record. OT - Occupational Therapy - State Licensure within 90 days OR. PT - Physical Therapist - St...
Occupational Therapist II / Pediatrics - Full Time Days
Self-motivated to independently manage time effectively, minimizing incidental overtime, and prioritize daily tasks, assisting coworkers as needed. Maintains accurate and complete documentation of patient education and procedures performed in a timely manner in the patient record. Uses resources eff...
Registered Nurse (RN) II - IR - Days - Full-Time
Texas RN license or temporary TX RN license, should obtain permanent license within 90 days. ...
Certified Hand Therapist - Full Time - Days - Pin Oak
Uses resources efficiently to maximize utilization of time and equipment. Maintains accurate and complete documentation of patient education and procedures performed in a timely manner in the patient record. OT - Occupational Therapy - State Licensure within 90 days. PT - Physical Therapist - State...
Registered Nurse (RN) II - OR - Days - Full-Time
Texas RN license or temporary TX RN license, should obtain permanent license within 90 days. ...
Staff Pharmacist - Full Time - Days - Medication Histories
This position is also responsible for the oversight of pharmacy technicians and students and may serve as a preceptor, ensuring the accurate and timely delivery of pharmaceuticals. In the absence of Senior Staff Pharmacists or other higher level, serves as a coordinator for the shift overseeing and ...
Physical Therapist II - Full Time - Days- Pelvic
Self-motivated to independently manage time effectively, minimizing incidental overtime, and prioritize daily tasks, assisting coworkers as needed. Maintains accurate and complete documentation of patient education and procedures performed in a timely manner in the patient record. Uses resources eff...