Project Accountant

Adding a Project Accountant to a team with an excellent culture and retention. Newly created position due to growth that will work directly with Project Managers and act as their right hand.

Excellent benefits and half days every Friday. Hybrid schedule (2 days work from home a week) after training period.

Essential Functions

• Ensures complete and accurate project setup
• Ensures preparation and delivery of timely, accurate, and complete invoices to clients in accordance with contract terms on a project-by-project basis
• Maintains accurate job cost accounting information on a project-by-project basis, including all time and material charges, in accordance with man-hour and project expense budgets
• Supports and advises Operations related to collection of accounts receivables in coordination with Project Managers utilizing the accounts receivable collection tool for documentation
• Coordinates with Project Managers and clients to implement client / project-specific protocol and procedures for billing and collections
• Partners with Operations Accounting team members to monitor subconsultant contracts / invoices / budgets and works closely with Project Managers to achieve timely billing and payment
• Develops relationships with client accounting contacts to facilitate billing and collections, reconciling differences and advising Project Managers regarding findings
• Maintains electronic project files including contract agreements and invoices
• Reviews files and coordinates with Project Managers to obtain executed contract agreements
• Reviews posted project expenses for appropriate reimbursable / non-reimbursable treatment
• Partners with Project Managers regarding overall project needs and analysis
• Provides accurate project documentation for financial and project audits
• Completes Vendor Information Request documentation from clients
• Coordinates Certificate of Insurance distribution for projects
• Prepares lien releases for projects
• Notarizes lien releases prepared by other Operations Accounting team members
• Assumes additional duties as directed

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.