Senior Payroll Specialist

The Senior Payroll Specialist will be responsible for overseeing and managing the entire payroll process for the company.

This includes ensuring timely and accurate payroll processing, compliance with all federal and state regulations, and providing exceptional service to our employees.

The ideal candidate will have deep expertise in payroll systems, strong analytical skills, and the ability to handle confidential information with the utmost discretion.

Key Responsibilities :

• Process and manage bi-weekly, semi-monthly, or monthly payrolls for all employees
• Ensure accurate and timely payroll processing, including salary, bonuses, overtime, and deductions
• Maintain and update employee payroll records, including tax withholdings, benefits, and direct deposits
• Reconcile payroll accounts and prepare payroll reports for management
• Stay current with federal, state, and local payroll regulations and ensure company compliance
• Handle payroll tax reporting and ensure timely submission of payroll taxes
• Resolve payroll discrepancies and respond to employee inquiries regarding payroll issues
• Collaborate with HR and Finance to ensure accurate employee data and benefit deductions
• Lead year-end payroll processes, including W-2 preparation and distribution
• Implement and maintain payroll policies and procedures to ensure compliance and efficiency
• Provide training and support to junior payroll staff
• Assist with audits and provide necessary documentation and reports
• Suggest improvements to the payroll system and processes to enhance efficiency and accuracy

Requirements :

• 3+ years of experience in payroll processing, with at least 2 years in a senior or lead role
• Strong knowledge of payroll systems and software (e.g., ADP, Paychex, Workday)
• Comprehensive understanding of payroll regulations, tax laws, and compliance requirements
• Advanced proficiency in Microsoft Excel and experience with VLOOKUPs and Pivot Tables
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving abilities
• Ability to handle confidential information with integrity and discretion
• Excellent communication and interpersonal skills
• Certified Payroll Professional (CPP) designation is a plus

What We Offer :

• Competitive salary and comprehensive benefits package
• Opportunity for professional growth and advancement
• Collaborative and inclusive work environment

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.