JOB DESCRIPTION CORPORATE OPERATIONS COORDINATOR
The Corporate Coordinator will provide support to the Manager, Corp Operations and Operations team, on issues related to facility and property management, included but not limited to submitting work orders through Facility Operations Management (FOM) or an outside vendor for building repairs and maintenance, monitoring satisfactory completion of work orders, and escalating issues as needed.
They will maintain the schedule of preventive maintenance and monitor for completion, and act as primary administrator for service providers including supply vendors, process invoices, oversee shredding processes, and entering contracts.
The coordinator will assist with floor plan updates and space planning, workstation / office moves and manage key distribution.
They will process orders through Oracle, create purchase orders, support Territory Offices with supplies, pertinent communication, connectivity, and vendor compliance, as well as other items as required.
ESSENTIAL JOB FUNCTIONS :
- Oversees national account for shredding services, including set up of services for new offices, office relocations, ordering consoles, and initiates services requests.
- Reconciles and processes national account invoice for payment.
- Assists management with space planning initiatives for all on campus buildings, including creating and maintaining seating charts, managing move requests, requesting ITS services to facilitate moves, preparing management reports on space utilization.
- Provides support services for the opening and closing of regional offices including address changes for corporate accounts;
working with the marketing department on printing new letterhead, envelopes and business cards; etc.
Maintains inventory of standard offices supplies and ensures supply cabinets are well stocked; includes printing of letterhead, envelopes and maintaining adequate supply of copy paper, pens, pencils, staples, paper clips, etc.
Obtains quotes for special supplies, furniture, and / or office equipment as requested.
- Acts as primary user of Oracle for Operations department. Includes creating purchase orders, inquiring on payment status, resolving supplier issues, set up of new supplier.
- Processes various invoices for payment. Includes matching invoices with purchase orders and packing slips, and coding for payment.
- Researches and resolves payment discrepancies.
- Performs general administrative functions for Operations department, including fleet vehicle schedules, and providing administrative support for Director / Sr Director and Managers.
Corporate Operations Coordinator
The Corporate Coordinator will provide support to the Manager, Corp Operations and Operations team, on issues related to facility and property management, included but not limited to submitting work orders through Facility Operations Management (FOM) or an outside vendor for building repairs and mai...
Corporate Operations Coordinator
The Corporate Coordinator will provide support to the Manager, Corp Operations and Operations team, on issues related to facility and property management, included but not limited to submitting work orders through Facility Operations Management (FOM) or an outside vendor for building repairs and mai...
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