Executive Assistant

Job Summary :

Title : Executive Assistant

Location : New York, NY (Full-Time, On-Site)

The Role :

Roc Nation , a Live Nation joint venture, is seeking a high caliber candidate for our Executive Assistant role the incumbent needs to be well-spoken, with strong verbal and written communication skills, able to manage a high volume of projects and is aself-starter with excellent client interfacing skills.

Must have a minimum of 2 years of experience and be willing to handle administrative responsibilities and work well in a dynamic, fast-paced environment.

Responsibilities :

Manage a high-volume calendar - organize meetings including scheduling, sending reminders, creating agendas, taking meeting minutes and providing documents / recaps to attendees

Answer and respond to phone calls, communicate messages and information to the Executive

Prioritize projects and respond when necessary

Coordinate and finalize travel arrangements for Executive and clients

Support process of Marketing, Communications and PR team

Curate and organize essential team materials, maintaining structured Google Drive folders to promote streamlined collaboration and resource accessibility

Manage multiple projects at a time and prioritize workload to ensure that project timelines are met

Serve as primary point of contact for both internal and external projects, as well as, the main liaison between internal departments and external clients / partners

Track industry trends and make relevant recommendations for projects and brands

Generate and continuously maintain reporting data for respective projects, reporting to upper management, as necessary

Work across the company and multiple business verticals to roll out new initiatives and meeting targets (as directed)

Assist with the preparation and execution of events spanning all Roc Nation verticals

Must be willing and able to travel to assist projects at the various stages

Support related administrative and department needs

Qualifications :

Bachelor’s degree required

1-3 years of experience in assistant role, creative operations, project management, and / or related roles, preferably working in the music, sports or entertainment industry

Familiarity with design software including Adobe Creative Suite (Photoshop, Illustrator, InDesign, Premiere), Keynote, and Canva (Preferred)

Ability to work independently in a fast-paced, dynamic environment

Very strong verbal and written communication skills; exceptional presentation skills (visual design oversight & oral presentation); clear and concise

Adaptable; can roll with the punches and tweak approach to project when necessary

Excellent people and management skills to interact with staff, colleagues, cross-functional teams and third parties

Proven track record of developing collaborative relationships through gaining trust and successful delivery

COVID-19 vaccination series and booster shot are a mandatory requirement for this position.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.