Administrative Assistant ($30/Hr, Seattle, WA - On-site)

Equity Staffing Group is currently staffing an Administrative Assistant for on-site work in Seattle, WA. This is contract work with a Fortune 100 organization.

Our client serves more than 85 million people and has a reputation for bold ideas. If you enjoy working with energetic people in a collaborative environment, we want to speak with you!

Position : Administrative Assistant

Location : Seattle, WA 98104

Duration : 6 Month Contract to start, potential for extension and / or conversion to FTE

Rate : $30.00 / Hr

Start Date : ASAP

Description :

Senior Administrative Assistant

Supports senior leaders, specifically the Specialty and Surgery Associate Medical Directors (AMDs) + service lines Please describe the team the candidate will be working with (number of team members break-down of the team’s skill sets, team culture,etc.

The incumbent will work closely with other Executive and Senior Administrative Assistants, as well as Executive and Senior Leaders in Care Delivery Operations (CDOs).

Responsibilities :

1. Provides complex administrative support including but not limited to Outlook calendar management, meeting coordination and scheduling, agenda and meeting minute management, action item and / or issue monitoring and tracking for team or project accountability, program and / or project support, handling confidential materials, non-routine information and general administration matters, word processing, excel and database management, proofreading, e-file management, and other administrative task management.

2. Anticipates administrator’s needs and proactively initiates assistance, including special projects and tasks of a confidential nature;

stays informed of all aspects of the administrator’s role in order to be proactive in offering assistance.

3. Interfaces and collaborates with internal / external clients; may require considerable discretion and initiative.

4. Organizes and prioritizes tasks; demonstrates the ability to give highest priority to tasks during dynamic organizational shifts or changes.

Illustrates professional flexibility and copes with stress and change gracefully.

5. Coordinates events, including venue reservations, catering, and calendaring.

6. Communicates regularly with administrator(s) and succinctly reports all actions taken on their behalf.

7. Researches background material and collect data for reports, presentations and correspondence.

8. Maintains current related online resources, including policies, standard work and related workflows.

9. Works independently and within team(s) on special, nonrecurring and / or ongoing programs / projects.

10. Coordinates special projects, at the request of the manager, which may include : planning and coordinating multiple presentations, disseminating information, and assist in organizing organizational events.

11. Generates general correspondences, memos, charts, tables, graphs, business plans, etc.

12. Arranges travel as needed.

13. Orders departmental supplies as needed.

What does the ideal candidate background look like (ex : healthcare specific background specific industry experience etc.

Business administration; office management; program or project management; customer service. Preference to healthcare admin support experience.

Skills / Attributes :

Excellent work ethic; proactive, empowered, resourceful; takes initiative and anticipates the needs of others

Strong technical, organizational and interpersonal skills

Proficient written and verbal communication skills

Time management; ability to prioritize, juggle and balance workload in a fast paced environment

Accountable / dependable / reliable

Troubleshoot and resolve problems / issues

Independent thinker; intuitive; good judgment, Active Listener, Positive attitude; optimistic

Protect confidences (documentation & office politics) by staying neutral and diplomatic; ethical; integrity

Team player and an advocate for the team; united front, though willing to compromise

Gets stuff done delivers value; works with a purpose

Goal and results driven, Service minded; stewardship, Calm amidst chaos

Change advocate; resilient / flexible

Honest and builds trust with leaders and team; builds credibility and respect

Ability to hold others accountable with gentle / kind reminders; respectfully assertive

Hours : 7AM-4PM, plus occasional evenings same answer as above.

Min Education : High School Diploma OR GED

Equity Staffing Group is one of the fastest growing Native American owned staffing companies in the United States. We are a certified Minority Business Enterprise (MBE) by the National Minority Supplier Development Council (NMSDC) and the Rocky Mountain Minority Supplier Development Council (RMMSDC).

Equity Staffing Group is an Equal Employment Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Equity Staffing Group will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

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