Administrative Assistant III

Requisition # Aug 05, Post Date

Position Summary :

Supports the Associate and Assistant Deans for Student Affairs by performing complex, advanced, diversified, and confidential administrative duties at the function level.

Supports the Associate and Assistant Deans for Student Affairs with scheduling activities and communicating with faculty and staff.

Communicates and coordinates instructions and desires with various individuals and / or departments. Schedules appointments and arranges meetings, conferences, and travel.

Organizes and maintains correspondence and projects, follows up on pending matters with limited direction. Handles highly confidential information and files for the department / division.

Prepares special reports and correspondence, summarizes, and analyzes data. Communicates with individuals across functions and departments, industry, and community.

Organizes and expedites work through the office and initiates follow-up action. Assignments are broad in nature and usually require originality and ingenuity.

Serves as a resource in the resolution of complex problems and issues.

Essential Functions :

At all times employees are expected to uphold Creighton’s core values and demonstrate commitment to valuing diversity and contributing to an inclusive working and learning environment, while adhering to all University Ethical Standards of Conduct, rules, regulations, and job requirements, including required educational trainings.

Composes and prepares a variety of information, including memos, letters, and reports including critical information that may be time sensitive.

Handles telephone calls. Routes appropriately, takes messages, and assists callers with questions. Manages the calendars and schedules meetings for the faculty and staff in the Office of Student Affairs, sets up conference room and prepares presentation materials for the meetings.

Coordinates travel arrangements, manages and orders supplies for office, and orders catering within the operating budget.

Receives, sorts, distributes and / or handles incoming mail. Collects, archives, and submits documentation for independent contractor agreements.

Assists with reconciling Creighton P-card expenses.

Assists in special projects. Maintains, updates and reviews files for various projects. Organizes files for retrieval of information.

Proctoring exams. Assists in the scheduling of proctors for all reviews, quizzes, and exams.

• Reviews all outgoing correspondence to ensure accuracy. Manages historical documents created within the Office of Student Affairs.
• Analyzes unit operating policies, such as record keeping systems, forms control, office layout, personnel and budgetary requirements and performance standards;

makes recommendations as necessary.

• Processes invoices, expense reimbursements and direct payment requests. Assists in reconciling Dignity P-card expenses and standardized patient check requests.
• Coordinates student scheduling permits for USMLE Step 1 Prometric
• Other duties as assigned

Education & Experience :

• High school diploma or equivalent required.
• Associate's Degree preferred.
• 6 years' administrative and / or office management experience.
• Organizational, time management, and project management skills / experience;

Knowledge, Skills, and Abilities

• Ability to work with people at all levels; self-starter.
• Ability to maintain confidentiality

Change the World From Here

AAP / EEO Statement

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law.

Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.

Disclosure Statement

This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required.

Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.

Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate.

A complete description is available in the Human Resource office located at Webster Street Omaha, NE. Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.