APD - Deputy, Chief Administrative Officer

JOB DESCRIPTION

Salary Commensurate with experience

Posting Expires : October 25, 2024

General Description and Classification Standards

Responsible for supporting the Chief Administrative Officer of APD in driving actions across multiple areas of both line management and special projects.

Support for line management activities will include all CAO areas, but will be focused upon Special Projects and Strategy, Program Management (primarily facilities), Technology, and Finance.

The Deputy CAO will help plan and manage multiple critical strategic and tactical programs and projects both within the Atlanta Police Department's CAO organization and in support of efforts across all APD.

Programs and projects will address many areas, including APD strategy development, business planning, process redesign including automation, talent needs definition, possible reorganizations, deep analytic efforts, capability development, efficiency improvement, and ad hoc management support on urgent issues.

Position requires working with not only all APD senior leaders but also leaders from multiple City Departments. Candidate must possess depth in experience of project management including governance, best practice methodologies, and the ability to function in a dynamic environment.

RESPONSIBILITIES

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

May perform other duties as assigned.

• Supports CAO in line management of all CAO functions, with a particular focus on Special Projects and Strategy, Program Management (facilities), Technology, and Finance.
• Drives special projects across all of CAO organization and supports projects in other areas of APD.
• Supports CAO in coordinating with and supporting Chief and Assistant Chief of Police as well as interacting with leaders of many other departments across the City of Atlanta.
• Develops / refines CAO organization metrics and goals, establish tracking and reporting mechanisms, and ensure performance standards are being met.
• Helps develop and manage APDs overall budget including special projects and analysis to support recommendations to Chief, A / C, DCOO, COO, CFO, and Mayor.
• Supports CAO organization's significant hiring, onboarding, and training needs over the next 12 to 15 months.
• Supervises and evaluate assigned staff, handling all employee concerns, directing work assignments, counseling and disciplining employees when necessary, and completing employees' performance appraisal
• Develops and establishes policies, strategies, and operating objectives consistent with those of the department to ensure efficient and effective operations of sections and units and implementation of all major projects tied to strategic institutional priorities.
• Directs and integrates the activities of multiple, major project operations; ensures project efforts are generally cohesive, consistent, and effective in supporting the department's mission, goals, and strategic plan.
• Leads initiatives to partner with internal teams to plan, scope, and manage for highest quality client experience and results;

monitors all project processes and operations for time and resource efficiencies, cost management, and process improvement opportunities.

Monitors all projects and ensures achievement of all objectives; develops and maintains professional relationships with internal and external clients;

develops strategy for all business objectives and determines effective implementation.

• Analyzes other police departments and coordinates with CAO to determine best practices which might be of use; monitors all present and future trends for the department and performs crisis management.
• Builds strong working relationships across the enterprise, other departments, and City Council.
• Organizes functional teams and develops / executes various project deliverables; ensues achievement of all program / project objectives and assists staff to manage all complex projects.
• Various other duties and projects as assigned.

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge skills, and abilities required to perform the job successfully.

It is not an exhaustive list.

• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Knowledge of department's business practices and procedures.
• Ability to analyze complex problems, interpret operational needs, and develop integrated, creative solutions.
• Knowledge of current developments and trends in policing best practices, project management, and related technology.
• Skill in business and financial planning, analysis, and management
• Advanced verbal and written communication skills and the ability to present effectively to small and large groups.
• Demonstrated ability to successfully direct, coordinate, and strategically integrate multiple developmental, enhancement, and / or modification projects at an institutional level.
• Ability to effectively manage a large, diverse team of technical managerial / supervisory, professional, and support staff.
• Knowledge and understanding of organization structure, workflow, and operating procedures.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Demonstrated ability to develop and implement short- and long-range systems, capacity, technology, and operational plans.
• Ability to interface well with City executives and departmental leaders.
• Possess a positive, collaborative and helpful attitude.
• Maintains a high level of integrity, confidentiality and professionalism.

QUALIFICATIONS

Minimum Qualifications

Education and Experience

• Bachelor's degree; equivalent professional experience may be considered for substitution for the required degree on an exception basis.
• 7 - 10 years of experience with notable progression in Project Management / Professional Services.
• Experience in managing organizations and teams, especially as COO, Deputy, or equivalent.
• Project Management Certifications or substantial demonstrated experience in project management
• Management and leadership experience required.
• Excellent relationship building skills.
• Ability to adapt in a growing, fast-paced, dynamic organization.

Preferred Education & Experience

• Master's degree.
• 10+ years' experience directing / managing a variety of complex projects of significant large scale and considerable cost.
• 10+ years' experience leading teams of diverse individual's to achieve demonstrated results.

Licensures and Certifications

None required.

Essential Capabilities and Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

It is the policy of the City of Atlanta ("COA") that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment.

It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process.

The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship.

If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran's status or national origin, or any other basis prohibited by federal, state, or local law.

We value and encourage diversity in our workforce.