Logistics Coordinator
Job Description
Job Description
Logistics Coordinator
Cetechs, a Small Business is seeking a skilled Logistics Coordinator to manage the planning and implementation of the CDC Policy Academy.
This role is crucial in ensuring the smooth executive of training sessions, coordinating with instructors and speakers, and maintaining high-quality educational experiences for participants under the leadership of our Program Manager.
Key Responsibilities
Program Coordination
- Manage overall planning and implementation of the CDC's Policy Academy
- Secure services of instructors and guest speakers for classroom sessions
- Assist in identifying and inviting public health and government experts for presentations
- Draft and track speaker invitations
Event Planning and Execution
- Arrange travel, accommodations, and per diem for instructors and guest speakers
- Identify and secure training locations (both in-person and virtual)
- Coordinate logistics for training materials, including textbooks and binders
- Set up and manage virtual delivery platforms for online sessions
- Produce and manage technical aspects of virtual sessions
Communication and Documentation
- Schedule, facilitate, and provide notes for regular planning team calls
- Post and share Policy Academy materials using approved online workspaces
- Develop and manage participant evaluation forms
- Analyze and synthesize feedback from daily evaluation forms
- Provide written synopses of participant feedback
Curriculum and Project Management
- Oversee development of rigorous classroom curriculum
- Monitor progress of team project deliverables
- Contribute to continuous improvement of the Academy experience
Event Production
- Assist in planning and executing the annual Academy graduation ceremony
- Manage production of training materials, name badges, and signage
- Coordinate registration systems when needed
Qualifications
- Proven experience in event planning and logistics coordination
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Proficiency in MS Office suite and virtual meeting platforms (MS Teams, Zoom)
- Familiarity with survey tools (e.g., SurveyMonkey)
- Ability to work independently and as part of a team
- Experience in educational program coordination preferred
- Background or interest in public health policy a plus
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